Senior Executive Assistant, Hybrid - Statewide Project Delivery

State of Oregon; Salem (OR); On-site; USD 48,000 - 67,000; Full time

Benefits offered by this job

Paid holidays

Loan forgiveness

Job summary

The Oregon Department of Transportation is seeking a Senior Executive Assistant for the Statewide Project Delivery Branch in Salem. You will provide confidential administrative and executive support to the branch manager and ADA program manager, manage calendars, coordinate travel, and prepare meeting materials.

This role emphasizes proactive communication, research, and tracking of assignments; occasional statewide travel; limited hybrid work; and a strong emphasis on accuracy and discretion.

Qualifications

• One year of experience performing administrative duties in support of agency projects or programs.

Responsibilities

• Manage and monitor the Statewide Project Delivery manager's inbox.
• Coordinate travel for managers, including hotels, vehicles and flights.
• Prepare meeting materials and take notes.
• Maintain managers' calendars and coordinate HR communications.
• Support recruitment, onboarding and personnel actions.

Skills

Administrative duties

Job description

The Oregon Department of Transportation is seeking a Senior Executive Assistant for the Statewide Project Delivery Branch in Salem. You will provide confidential administrative and executive support to the branch manager and ADA program manager, manage calendars, coordinate travel, and prepare meeting materials.

This role emphasizes proactive communication, research, and tracking of assignments; occasional statewide travel; limited hybrid work; and a strong emphasis on accuracy and discretion.