Senior Executive Assistant — Hybrid NYC (Strategic Partner)

Xapply; New York (NY); Hybrid; USD 98,000 - 123,000; Full time

Job summary

Judi Health in New York, NY, seeks a Senior Executive Assistant to provide high‑quality administrative and communications support to the Executive Leadership Team (ELT) and Senior Leadership Team (SLT). You will help executives manage calendars and expenses, and support strategic initiatives to keep operations running smoothly.

Responsibilities include coordinating complex schedules, preparing meetings with agendas and memos, and delivering minute-taking and presentation support.

Qualifications

• 5+ years in an executive support/EA role.
• Strong organizational and calendar management skills.
• Experience in high-growth startup environments.
• Ability to protect confidentiality and handle sensitive information.
• Excellent communication and cross-functional collaboration skills.
• Willingness to work from NYC office 3 days per week.

Responsibilities

• Act as a strategic partner to executive leadership across Clinical, HR, Legal, Product, and Sales by learning and anticipating needs and ensuring follow-through.
• Manage complex calendaring and prioritization across competing business needs; ensure executives focus on high-level activities.
• Prepare leadership for key meetings with agendas, briefing memos, and follow-up with stakeholders.
• Provide accurate minute-taking, record-keeping, and distribution of notes and action items.
• Deliver presentation support, including slide development, formatting, and reviews.
• Manage executive expenses, processing invoices, and light financial coordination to support cost management.
• Serve as a cultural amplifier, reinforcing company values through internal communications and leadership presence.
• Support marketing with planning and day-of execution for key annual events.
• Provide admin and office management support with ad hoc duties as required.
• Drive operational efficiency by streamlining processes and identifying automation opportunities.
• Provide in-office support as backup to the office engagement team and on-site meetings.
• Adhere to Judi Health Code of Conduct including reporting non‑compliance.

Skills

5+ years experience

Excellent interpersonal communication

Strong project management

Detail-oriented

Ability to work under pressure

Self-starter

Education

BS/BA in office administration or relevant field

High school diploma

Job description

Judi Health in New York, NY, seeks a Senior Executive Assistant to provide high‑quality administrative and communications support to the Executive Leadership Team (ELT) and Senior Leadership Team (SLT). You will help executives manage calendars and expenses, and support strategic initiatives to keep operations running smoothly.

Responsibilities include coordinating complex schedules, preparing meetings with agendas and memos, and delivering minute-taking and presentation support.