Senior Executive Assistant

Xapply; New York (NY); Hybrid; USD 98,000 - 123,000; Full time

Job summary

Judi Health in New York, NY, seeks a Senior Executive Assistant to provide high‑quality administrative and communications support to the Executive Leadership Team (ELT) and Senior Leadership Team (SLT). You will help executives manage calendars and expenses, and support strategic initiatives to keep operations running smoothly.

Responsibilities include coordinating complex schedules, preparing meetings with agendas and memos, and delivering minute-taking and presentation support.

Qualifications

• 5+ years in an executive support/EA role.
• Strong organizational and calendar management skills.
• Experience in high-growth startup environments.
• Ability to protect confidentiality and handle sensitive information.
• Excellent communication and cross-functional collaboration skills.
• Willingness to work from NYC office 3 days per week.

Responsibilities

• Act as a strategic partner to executive leadership across Clinical, HR, Legal, Product, and Sales by learning and anticipating needs and ensuring follow-through.
• Manage complex calendaring and prioritization across competing business needs; ensure executives focus on high-level activities.
• Prepare leadership for key meetings with agendas, briefing memos, and follow-up with stakeholders.
• Provide accurate minute-taking, record-keeping, and distribution of notes and action items.
• Deliver presentation support, including slide development, formatting, and reviews.
• Manage executive expenses, processing invoices, and light financial coordination to support cost management.
• Serve as a cultural amplifier, reinforcing company values through internal communications and leadership presence.
• Support marketing with planning and day-of execution for key annual events.
• Provide admin and office management support with ad hoc duties as required.
• Drive operational efficiency by streamlining processes and identifying automation opportunities.
• Provide in-office support as backup to the office engagement team and on-site meetings.
• Adhere to Judi Health Code of Conduct including reporting non‑compliance.

Skills

5+ years experience

Excellent interpersonal communication

Strong project management

Detail-oriented

Ability to work under pressure

Self-starter

Education

BS/BA in office administration or relevant field

High school diploma

Job description

Judi Health is a health technology company providing benefit administration solutions to employers, unions, health plans, and government entities. Judi Health replaces fragmented, outdated systems with the industry's first Unified Claims Processing architecture, seamlessly consolidating pharmacy and medical benefit administration on a single, secure platform. By delivering true price transparency, eliminating unnecessary middleman fees, and leveraging advanced AI-powered care delivery, Judi Health helps clients achieve unprecedented operational efficiency and service levels. At Judi Health, we're deploying the infrastructure our country needs to deliver the healthcare we all deserve. We are the intelligence platform powering benefits plans for millions of Americans and proudly leading the next generation of care. To learn more, visit www.judi.health.

Location: Hybrid (at least 3 days per week in our NYC office)

Position Summary:

The Senior Executive Assistant provides high-quality administrative and communications support to key members of the Executive Leadership Team (ELT) and Senior Leadership Team (SLT). In addition to helping executives manage their calendars and expenses, the Senior Executive Assistant will support the organization on strategic initiatives to ensure our operations run seamlessly.

Position Responsibilities:

• Act as a strategic partner to executive leadership team and senior leadership team across Clinical, Human Resources, Legal, Product, and Sales teams by learning and anticipating needs, managing priorities, and ensuring follow-through on key initiatives.
• Manage complex calendaring and prioritization across competing business needs, ensuring executives spend time on high-level activities.
• Prepare leadership for key meetings through agenda-setting, briefing memos, and follow-up tracking with internal and external stakeholders.
• Provide accurate and timely minute‑taking, record‑keeping, and distribution of notes and action items.
• Deliver exceptional presentation support, including slide development, formatting, reviews, and meeting-ready preparation.
• Manage relevant expenses for executive leadership team and senior leadership team, including processing invoices, handling expense reports, and providing light financial coordination to support operational efficiency and cost management.
• Serve as a cultural amplifier, reinforcing company values through internal communications, off-site planning, and leadership presence.
• Support marketing team with planning and day‑of execution for key annual events.
• Provide high-quality administrative and communications support to executive team support office management team with ad hoc responsibilities and general business needs as required.
• Proactively drive operational efficiency by streamlining internal processes, managing special projects, and identifying opportunities for automation or delegation.
• Provides in-office support as backup to the office engagement team and on-site meetings.
• Other duties as assigned.
• Responsible for the adherence of the Judi Health Code of Conduct including reporting of non‑compliance.

Required Qualifications:

• At least 5 years of experience in an equivalent role.
• High school diploma required; BS/BA in office administration or relevant field is preferred.
• Excited to work out of our New York City office 3 days per week (REQUIRED).
• Organizational skills and a very keen eye for detail and accuracy. Strong project management skills.
• Experience working in high-growth, startup environments - an advantage. Proven ability to work efficiently across competing priorities.
• A positive and upbeat attitude, and excellent interpersonal communication skills.
• A go getter and self-starter, someone who proactively looks for ways to improve the environment around them.
• A commitment to delivering a high level of customer service, both internally and externally.
• Flexibility to respond to a range of different work situations.
• An ability to work under pressure and juggle multiple priorities at any given time.
• An ability to work well independently and be an effective collaborator within and across teams.
• You have a demonstrated ability to handle confidential and sensitive information, using utmost discretion.

New York, NY Salary Range: $98,400 — $123,000 USD

All employees are responsible for adherence to the Judi Health Code of Conduct including the reporting of non-compliance. This position description is designed to be flexible, allowing management the opportunity to assign or reassign duties and responsibilities as needed to best meet organizational goals.

We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, medical condition, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

By submitting an application, you agree to the retention of your personal data for consideration for a future position at Judi Health. More details about Judi Health's privacy practices can be found at https://www.judi.health/legal/privacy-policy.