Senior Executive Assistant (Hybrid) - New York

Citi; New York (NY); Hybrid; USD 91,000 - 120,000; Full time

Job summary

A leading financial services company is seeking a Senior Executive Assistant to provide executive support for senior management. This hybrid role involves managing calendars, coordinating travel, and preparing materials for meetings. Strong proficiency in Microsoft Office and office administration experience are essential for success in this fast-paced environment.

Benefits

Medical, dental & vision coverage

401(k)

Paid time off packages

Wellness programs

Qualifications

• Previous office administration experience preferably in a financial services organization.
• Highly proficient in Microsoft Office.
• Self-motivated and detail oriented.

Responsibilities

• Supports multiple C16 level managers with calendar management and travel arrangements.
• Prepares and tracks expense reports and invoices.
• Assists in ad-hoc reports and special projects.

Skills

Office administration

Communication skills

Detail oriented

Microsoft Office

Education

Bachelor's/University degree

Job description

Join to apply for the Senior Executive Assistant (Hybrid) - New York role at Citi

Join to apply for the Senior Executive Assistant (Hybrid) - New York role at Citi

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

• Directly supports multiple C16 level managers and supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
  
  

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented
  
  

Education:

• Bachelor's/University degree or equivalent experience
  
  

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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Primary Location:

New York New York United States

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Primary Location Full Time Salary Range:

$91,690.00 - $119,610.00

In addition to salary, Citi’s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.

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Most Relevant Skills

Please see the requirements listed above.

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Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

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Anticipated Posting Close Date:

Jun 23, 2025

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Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.

View Citi’s EEO Policy Statement and the Know Your Rights poster.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Banking, Financial Services, and Investment Banking

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