C-Suite Executive Assistant/Office Manager – Financial Services Firm - $115-125K + generous com[...]

CitiStaffing; New York (NY); On-site; USD 115,000 - 125,000; Full time

Job summary

A boutique financial services firm is seeking a high-level Executive Assistant/Office Manager to join their growing team. This role entails supporting C-Suite executives in managing calendars, coordinating global travel, and overseeing office operations. The ideal candidate will have significant administrative experience, particularly in financial services, and the ability to facilitate workflows that enhance office efficiency.

Benefits

Generous compensation package

Medical insurance

Vision insurance

Qualifications

• At least 5 years of administrative experience in financial services or related industries.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint.
• Ability to work independently and support dynamic senior executives.

Responsibilities

• Manage complex calendars and coordinate meetings for senior executives.
• Prepare travel itineraries and manage travel logistics.
• Track expenses and ensure timely processing of expense reports.

Skills

Administrative support

Calendar management

Travel coordination

Client communication

Event planning

Project management

Education

4-year college degree

Tools

Microsoft Office

Excel

PowerPoint

Job description

C-Suite Executive Assistant/Office Manager – Financial Services Firm - $115-125K + generous comp package!

C-Suite Executive Assistant/Office Manager – Financial Services Firm - $115-125K + generous comp package!

This range is provided by CitiStaffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$115,000.00/yr - $125,000.00/yr

Boutique Financial Services firm with global footprint is looking for a high-level Executive Assistant/Office Manager to join their growing team! Applicants must have prior experience supporting C-Suite executives or senior leadership, streamlining workflow and initiating and managing new processes to help increase office efficiency. This individual will also need to take Office Manager duties as needed and be the main point of contact for the NYC office along with coordinating with their other offices globally.

Responsibilities Include:

• Maintain complex calendars, schedule meetings and arrange internal/external appointments for senior executives. Reserve conference rooms, coordinate lunches, dinners, security passes etc. accordingly.
• Coordinate global travel arrangements; Prepare clear and accurate travel itineraries including air, ground transportation, hotel and dining reservations.
• Assist in generating investor reports and creating presentations for client meetings.
• Track expenses and ensure timely reimbursement of expense reports.
• Maintain and stock the kitchen with food/drink, order supplies, and liaise with vendors. Maintain office space, dealing with mail and packages, FedEx and messengers, IT needs, and more as needed.
• Answer and screen busy phones and act as brand ambassador to clients.
• Special projects and event planning as requested.

Requirements Include:

• 4-year college degree strongly preferred
• Minimum of 5+ years of administrative experience, preferably in financial services or related industries
• Able to support very dynamic senior executives and work independently as well as within a team environment
• Microsoft Office proficient, advanced Excel and PowerPoint skills a plus

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Investment Management and Financial Services

Referrals increase your chances of interviewing at CitiStaffing by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

Get notified when a new job is posted.

Sign in to set job alerts for “Executive Assistant” roles.

Executive Assistant, Wholesale & Licensing

New York, NY $83,000.00-$88,000.00 5 days ago

New York, NY $101,300.00-$137,000.00 2 weeks ago

Executive Assistant to Co-Founders - Software Start Up

New York, NY $120,000.00-$150,000.00 6 days ago

New York, NY $75,000.00-$105,000.00 20 hours ago

New York, NY $140,000.00-$160,000.00 3 days ago

New York, NY $70,000.00-$100,000.00 3 weeks ago

New York City Metropolitan Area $20.00-$25.00 1 week ago

New York, NY $100,000.00-$120,000.00 1 week ago

Executive Assistant, Private Equity - Leading Global Investment Company

New York, NY $175,000.00-$200,000.00 5 days ago

Executive Assistant to Chief Growth Officer and Business Leader

New York, NY $75,000.00-$100,000.00 1 week ago

Executive Assistant, Strategic & Media Group Communications

New York, NY $60,000.00-$80,000.00 1 week ago

Executive Assistant to Partner at Investment Firm

New York City Metropolitan Area $130,000.00-$140,000.00 1 week ago

New York, NY $125,000.00-$150,000.00 2 weeks ago

Sr Executive Assistant Business Partner I

New York, NY $137,000.00-$152,000.00 1 week ago

New York, NY $110,000.00-$130,000.00 5 days ago

Executive Assistant to Investor Relations

New York, NY $90,000.00-$140,000.00 1 week ago

New York City Metropolitan Area $95,000.00-$105,000.00 3 weeks ago

New York, NY $85,000.00-$100,000.00 6 days ago

Senior Executive Assistant to the Finance Chief Administrative Officer (New York)

New York, NY $91,690.00-$119,610.00 10 hours ago

New York, NY $85,000.00-$95,000.00 1 week ago

Executive Assistant to IR Team (2 Partners + small team) - Private Equity

New York City Metropolitan Area $110,000.00-$140,000.00 1 week ago

Senior Executive Assistant (Private Bank North America) - New York - Hybrid

New York, NY $91,690.00-$119,610.00 3 days ago

Executive Assistant, Media & Digital Strategies

New York, NY $85,000.00-$110,000.00 2 weeks ago

Executive Assistant to Investor Relations

New York, NY $95,000.00-$120,000.00 5 days ago

New York, NY $115,000.00-$125,000.00 1 week ago

Senior Executive Assistant - A05 - NEW YORK

New York, NY $91,690.00-$119,610.00 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.