Senior Executive Administrative Assistant

Lensa; New York (NY); Hybrid; USD 76,000 - 106,000; Full time

Job summary

A leading company is looking for a Senior Executive Administrative Assistant in New York. In this role, you will provide high-level administrative support to executives, manage complex schedules, and enhance organizational efficiency. The ideal candidate should bring extensive administrative experience and file management skills within a corporate setting.

Qualifications

• 5+ years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite required.
• Experience with expense reporting and travel booking software is a plus.

Responsibilities

• Provide administrative support for Vice Presidents and Directors.
• Manage calendars and schedule internal & client meetings.
• Coordinate all travel arrangements both domestic and international.

Skills

Organizational skills

Communication skills

Problem-solving skills

Attention to detail

Time-management skills

Education

High school diploma

Associate or bachelor's degree

Tools

Microsoft Office Suite

Expense reporting software

Travel booking software

Job description

Senior Executive Administrative Assistant

Senior Executive Administrative Assistant

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As a Senior Executive Assistant, you bring extensive knowledge and advanced skills to support complex and high-impact operational tasks within the organization. Your role requires managing sophisticated schedules, solving intricate administrative problems, and ensuring that high-level support is provided to teams and executives. You will play a crucial role in enhancing the efficiency and productivity of your organization through expert-level administrative capabilities.

This position is responsible for providing administrative support for Vice Presidents and Directors. This position requires a high level of customer service in a professional environment at all times. The individual will be accountable for providing timely response and assistance to their assigned executive’s requests or issues.

This is a Hybrid role that will require 2 days a week in our downtown New York City office

Essential Duties And Responsibilities

• Provide administrative support for at least three assigned executives
• Manage calendar including scheduling internal & client meetings
• Responsible for creating PO’s as requested
• Coordinate all travel arrangements both domestic and international
• Reconcile expenses associated with business travel per the Wolters Kluwer T & E policy
• Prepare and edit correspondences, presentations and reports as requested
• Maintain utmost confidence with sensitive information
• Act as coordinator for special projects within department or organization
• Contribute to Administrative Services Team by accomplishing departmental projects as assigned by manager
  
  

Other Duties

Perform other job-related responsibilities and projects as assigned

Job Qualifications

Experience: 5+ years of related experience or equivalent.

Other Knowledge, Skills, Abilities Or Certifications

• High school diploma or equivalent required; an associate or bachelor’s degree is preferred.
• Proven experience in an administrative support role, ideally within a corporate environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills with a keen attention to detail.
• Ability to prioritize and multitask effectively while maintaining professionalism under pressure.
• Exceptional verbal and written communication skills.
• Experience with expense reporting and travel booking software is a plus, Strong working knowledge of MS Office Tools
• Must be team oriented with the ability to independently recognize needs and drive solutions
• Excellent organizational, communication, interpersonal and problem-solving skills
  
  

Travel Requirements

Minimal to None

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.

Compensation

Target salary range CA, CT, CO, DC, HI, IL, MD, MN, NY, RI, WA:: $76,350 - $105,700

EQUAL EMPLOYMENT OPPORTUNITY Wolters Kluwer U. S. Corporation and all of its subsidiaries, divisions and customer/business units is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

If you have questions about this posting, please contact [e-mail]

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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