Executive Assistant & Office Manager

Lincoln Avenue Communities; New York (NY); On-site; USD 100,000 - 120,000; Full time

Job summary

Lincoln Avenue Communities is seeking a motivated Executive Assistant to support high-level leaders and ensure the seamless operation of administrative tasks within the organization. This role is perfect for individuals who thrive in fast-paced environments and are detail-oriented, service-minded, and proactive. The position requires office management skills and a commitment to working on-site four days a week, providing ample opportunity for professional growth while making a meaningful impact on communities.

Benefits

Performance-based bonuses

Full medical, dental, and vision coverage

401(k) with employer matching

Generous PTO and sick time

Paid parental leave

Employee referral incentives

Continuous learning opportunities

Fun company events

Qualifications

• Strong organizational and multitasking skills, with the ability to prioritize.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite.

Responsibilities

• Provide high-level support to General Counsel and manage schedules.
• Handle calendar management and coordinate meetings.
• Prepare professional correspondence and document meeting minutes.

Skills

Organizational skills

Communication skills

Multitasking skills

Problem-solving skills

Education

Bachelor's degree

4+ years of EA/OM experience

Tools

Microsoft Office Suite

Job description

1 week ago Be among the first 25 applicants

Lincoln Avenue Communities provided pay range

This range is provided by Lincoln Avenue Communities. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $120,000.00/yr

An impact-focused organization is actively seeking a self-driven Executive Assistant to join our diverse team. This role offers an exceptional opportunity to be part of a dynamic, growth-oriented team, providing numerous challenges and responsibilities to further your professional journey.

In this role, you will directly support two high-level leaders and collaborate with various stakeholders, including other executives, business partners, and a dedicated team of professionals who support all business operations throughout the organization. The ideal candidate is a fast learner who thrives in a high-paced, goal-driven environment. They are detail-oriented, service-minded, proactive, and enjoy working within a team.

Beyond the daily tasks, this role offers the chance to be part of an organization that significantly impacts the lives of individuals, families, and communities. This role also includes office management functions, ensuring smooth operations, and contributing to the organization's overall efficiency.

The position requires an individual who can commit to being in the office 4 days a week (Monday-Thursday).

What You'll Do

• Provide high-level support to our General Counsel, including managing their schedules, coordinating meetings, and preparing necessary materials
• Handle heavy calendar management and scheduling using Microsoft Outlook
• Coordinate and obtain signatures for various legal documents from executives across the organization
• Prepare professional correspondence and accurately document meeting minutes
• Arrange business travel, including itineraries and agendas
• Assist executives in staying organized and tracking their task list via project management tools
• Manage report tracking, file management, and meeting minutes
• Coordinate meetings and events, including prepping and registering for conferences
• Organize and submit expense reports on behalf of executives
• Maintain strong business relationships with external vendors or parties
• Provide general office support and back-up support for the administrative team
• Conduct research and manage special projects as needed, demonstrating initiative and problem-solving skills
• Manage admin and operations in the office, maintaining the office space and day-to-day needs of the on-site team
• Organize food and drink delivery, manage office inventory, and greet and manage visitors
• Coordinate with building management for facilities issues, maintain strong relationships with key vendors, and process and follow up on invoices
  
  

Requirements

What You'll Bring

• Strong organizational and multitasking skills, with the ability to prioritize and manage time effectively
• Excellent communication skills, both verbal and written
• Proficiency in Microsoft Office Suite and other relevant software applications
• Ability to work independently and as part of a team and collaborate effectively with others
• Attention to detail and accuracy in managing paperwork, scheduling, and expenses
• Flexibility and adaptability to changing priorities and demands
• Positive attitude and strong work ethic
  
  

Education & Experience

• Miniumum of 4+ years of EA/OM experience
• Highly experienced with Microsoft Office Suite
• Bachelor's degree
  
  

Benefits

Benefits

The expected base salary range for the role is $100,000 - $120,000. This represents the current range and is subject to change. To determine starting pay we carefully consider a variety of factors, including primary work location and an evaluation of a candidate's skills, experience, market demands, and internal parity. Our comprehensive total rewards package offers more than just a salary. Benefits include:

• Performance-based bonuses
• Full medical, dental, and vision coverage for you and your dependents
• 401(k) plan with employer matching and immediate vesting
• Life and disability insurance
• Generous PTO, holidays, and sick time
• Paid parental leave
• Employee referral incentives
• Fun company and team-building events
• Continuous learning and development opportunities
  
  

Equal Employment Opportunity

Lincoln Avenue Capital is an equal-opportunity employer. We prohibit discrimination and harassment of any kind and afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. At LAC, we conform to the spirit and the letter of all applicable laws and regulations.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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