Proactive Executive Assistant for Senior Leaders

Falvey Insurance Group LTD; North Kingstown (RI); Ibrido; USD 60.000 - 70.000; Tempo pieno

Descrizione del lavoro

Falvey Insurance Group is seeking an experienced Executive Assistant to support senior leaders in a fast‑paced corporate environment. The role requires managing executive inboxes, calendars, travel, and coordination with a high degree of ownership and discretion.

The ideal candidate has direct experience supporting senior executives, works independently, and can anticipate needs while maintaining urgency, organization, and follow‑through in a high‑volume setting.

Competenze

• 3+ years of experience as an Executive Assistant supporting senior‑level executives.
• Experience fully owning executive inboxes and complex calendars.
• Experience managing executive travel, meeting coordination, and follow‑ups.
• Experience in corporate, professional services, or high‑expectation environments.
• Strong written and verbal communication skills.
• Excellent organizational skills with high attention to detail.
• Discretion, professionalism, accountability, and sound judgment.
• Ability to operate independently without step‑by‑step direction.
• Ability to manage competing priorities and stay calm under pressure.

Mansioni

• Manage high‑volume executive inboxes, identify action items, prioritize urgent matters, draft responses, track follow‑ups, and escalate issues.
• Own and proactively manage complex executive calendars, including scheduling, conflicts, prep time, travel time, and shifting needs.
• Track deadlines, approvals, open items, and next steps across multiple executives.
• Coordinate executive travel with itineraries, logistics, contingencies, and last‑minute changes.
• Manage meeting logistics from start to finish and prepare materials and meeting notes.
• Prepare executive level materials, reports, and presentations.
• Serve as central coordination point between executives, internal teams, external partners, clients, brokers, and vendors.
• Identify gaps and inefficiencies early and resolve issues before they become problems.
• Communicate professionally with senior leaders and business partners.
• Handle sensitive information with discretion and professionalism.

Descrizione del lavoro

Falvey Insurance Group is seeking an experienced Executive Assistant to support senior leaders in a fast‑paced corporate environment. The role requires managing executive inboxes, calendars, travel, and coordination with a high degree of ownership and discretion.

The ideal candidate has direct experience supporting senior executives, works independently, and can anticipate needs while maintaining urgency, organization, and follow‑through in a high‑volume setting.