Senior Executive Assistant - Hybrid, Global Calendar & Ops

NBCUniversal; Knoxville (TN); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Tuition reimbursement

Employee discounts

Job summary

NBCUniversal in Tennessee seeks a Senior Administrative Assistant to support the Enterprise Data and AI Product organization, including the SVP and VPs. You will manage calendars, coordinate travel, and prepare presentations with a professional presence.

The role emphasizes confidentiality, multi-time-zone coordination, and strong organizational skills. A hybrid schedule is in effect, with benefits including medical, dental, vision, 401(k), and tuition reimbursement.

Qualifications

• 5+ years’ experience in an administrative support role.
• High School diploma or GED required.
• Proven ability to manage calendars, travel, meetings with minimal error.
• Ability to handle confidential information.
• Advanced PowerPoint knowledge a plus.
• Strong interpersonal and professional presence.

Responsibilities

• Proactively manage daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader.
• Demonstrate leadership to maintain credibility and trust with management staff.
• Determine the importance of meeting requests and schedule; adapt as needed.
• Coordinate meetings across time zones using multiple calendars.
• Prepare presentations, agendas, materials, and notes; coordinate follow-up items.
• Manage expense policy, including reimbursements and reports.
• Handle general office tasks like supplies, memberships, and distributions.
• Create and edit presentations, agendas, spreadsheets, databases, and reports.
• Draft and edit correspondence and take notes in meetings.

Skills

Calendar management

Meeting coordination

Administrative support

Travel arrangements

Note taking

Communication skills

Discretion/confidentiality

Time management

Presentation skills

Education

High School diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

NBCUniversal in Tennessee seeks a Senior Administrative Assistant to support the Enterprise Data and AI Product organization, including the SVP and VPs. You will manage calendars, coordinate travel, and prepare presentations with a professional presence.

The role emphasizes confidentiality, multi-time-zone coordination, and strong organizational skills. A hybrid schedule is in effect, with benefits including medical, dental, vision, 401(k), and tuition reimbursement.