Senior Executive Assistant to Sports Leaders - Hybrid

Nbcuniversal3; Stamford (CT); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Hybrid work schedule

Medical, dental and vision insurance

401(k)

Tuition reimbursement

Job summary

NBCUniversal is seeking an Executive Assistant to support our Executive Producer & President of NBC Sports Production and the President of NBC Olympics. The role requires discretion, superb organization, and the ability to manage competing priorities in a fast-paced setting.

Responsibilities include calendars, travel, expense reporting, meetings, and content preparation for executive meetings, with opportunities to support strategic projects across NBC Sports. Hybrid work arrangement offered.

Qualifications

• Bachelor’s degree in a related field or equivalent professional experience.
• Minimum one year of professional experience in an office environment
• Proficiency in Microsoft 365, including Outlook, Word, PowerPoint, and Excel.
• Demonstrated experience managing complex calendars, travel arrangements, meetings, and expense reporting.
• Strong written and verbal communication skills.
• Proven organizational skills and exceptional attention to detail.
• Ability to handle confidential and sensitive information appropriately.
• Ability to manage multiple projects and shifting priorities while meeting deadlines in a fast-paced environment.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments across multiple internal and external stakeholders.
• Coordinate detailed domestic and international travel arrangements, including itineraries, accommodations, transportation, and related logistics.
• Prepare, submit, and reconcile expense reports accurately and in a timely manner.
• Plan and coordinate meetings, including preparing agendas and materials, attending meetings as needed, taking notes, and tracking follow-up items.
• Serve as a key point of coordination among internal departments, senior leaders, external partners, and other stakeholders.
• Handle sensitive and confidential information with the highest level of discretion and care.
• Draft, edit, format, and proofread correspondence, documents, reports, and presentations.
• Prepare, collect, and organize content and presentation materials for executive and large-scale meetings.
• Conduct research, manage substantive follow-up, and support special projects, events, and departmental initiatives.
• Screen and manage a high volume of internal and external communications and inquiries.
• Maintain administrative processes, records, files, and office supplies as needed.
• Provide project and operational support across the organization as priorities evolve.
• Perform additional duties and responsibilities as assigned.

Skills

Communication

Organizational skills

Attention to detail

Discretion with confidential info

Multitasking

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Outlook

Word

PowerPoint

Excel

Job description

NBCUniversal is seeking an Executive Assistant to support our Executive Producer & President of NBC Sports Production and the President of NBC Olympics. The role requires discretion, superb organization, and the ability to manage competing priorities in a fast-paced setting.

Responsibilities include calendars, travel, expense reporting, meetings, and content preparation for executive meetings, with opportunities to support strategic projects across NBC Sports. Hybrid work arrangement offered.