Executive Assistant to Sales Leadership (6 Month Contract)

Benchling; United States; On-site; USD 120,000 - 170,000; Full time

Benefits offered by this job

Competitive salary and equity

Robust healthcare benefits

Family-forming benefits

Parental leave (4 months)

Job summary

Benchling is seeking a highly experienced, energetic Executive Assistant to provide strategic and operational support to senior sales leaders. You will manage complex calendars across multiple time zones, coordinate domestic and international travel, and handle confidential communications with the utmost discretion.

The role includes planning QBRs, off-sites, and the annual customer conference, working closely with Go-to-Market leadership.

Qualifications

• 7+ years of experience supporting VP or C-level leaders in enterprise SaaS or tech organizations.
• Polished communicator with high emotional intelligence and impeccable discretion.
• Experience managing multi-day, 50-100+ person corporate events with budget ownership and vendor coordination.
• Comfort supporting a fast-moving, metrics-driven sales organization with frequent last-minute schedule changes.
• Adept with productivity and collaboration tools including Google Workspace, Slack, Zoom and Navan.

Responsibilities

• Perform extensive calendar management and prioritization across multiple time zones for senior executives.
• Prepare domestic and international travel arrangements, itineraries, and timely expense filings.
• Manage all forms of daily correspondence with a high degree of confidentiality.
• Lead planning and coordination for presentations, meetings, and dissemination of strategic information.
• Plan and execute high-profile events, off-sites, and special functions with precision and creativity.
• Own end-to-end logistics for Sales events including venue contracting, travel, budget, and workback planning.
• Manage executive customer-meeting programs during Benchling's annual customer conference.

Skills

Calendar management

Executive support

Cross-functional collaboration

Communication

Discretion

Event planning

Stakeholder management

Tools

Google Workspace

Slack

Zoom

Navan

Salesforce (viewer)

Job description

• The Benchling Executive Admins are strategic partners who deliver best-in-class support to our executives and their functions
• We are a team built on trust, transparency, and mutual accountability - challenging and supporting each other to continually raise the bar
• We are inclusive and welcoming with everyone at Benchling, which shows up in our processes, events, and everyday work
• We set the tone for the company culture, making ourselves and our executives accessible and approachable to all
• At our core, we are hardworking, collaborative individuals who create a safe environment to share ideas, have a voice, make mistakes, and learn from our collective experiences
• Benchling is looking for a highly experienced, energetic, and self-motivated Executive Assistant to provide strategic and operational support to senior sales leaders
• You'll support Benchling's Head of Go-to-Market and partner closely with our VPs of Sales AMER and EMEA, working across a fast-paced, metrics-driven revenue organization where deals move quickly and schedules change constantly
• In this role, you'll handle a wide range of complex and highly confidential responsibilities that go far beyond traditional admin work - operating as a key partner in driving leadership efficiency, clarity, and focus
• You'll be the point of delegation for high-priority tasks, from managing executive time to crafting sensitive communications, preparing presentations, compiling reports, and ensuring seamless execution of critical initiatives
• Perform extensive calendar management and prioritization across multiple time zones for senior executives
• Prepare domestic and international travel arrangements, itineraries, and timely expense filings
• Manage all forms of daily correspondence, ensuring timely, professional, and accurate responses with a high degree of confidentiality
• Collaborate on and manage key projects and priorities across multiple functions
• Lead planning and coordination for presentations, meetings, and dissemination of strategic information
• Plan and execute high-profile events, off-sites, and special functions with precision and creativity
• Lead full-cycle planning and own end-to-end logistics for Sales events including venue contracting, travel, budget, and workback planning. Events include Quarterly Business Reviews (QBRs) across AMER & EMEA, CKO/SKO, H2KO, and other ad-hoc offsites
• Manage the executive customer-meeting program during Benchling's annual customer conference, coordinating private meeting rooms, scheduling, and onsite flow between Sales/CX teams and customers
• Administer the recognition program (High5s) for the Sales organization - nominations, approvals, budget tracking
• Support weekly pipeline/forecast call logistics and follow-ups for regional sales standups
• Coordinate interview scheduling for Sales hiring across multiple time zones (AMER/EMEA)
• Manage cross-region calendar coordination between AMER (Pacific & East Coasts) and EMEA (UK-time) sales leadership
• Attend key meetings, help develop and communicate agendas, take notes, and track action items through to completion
• Partner closely with Workplace, Events, and IT teams to provide on-the-ground logistics support
• Build strong relationships across the organization, establishing yourself as a trusted, proactive connector
• Serve as a senior member of the EA team, providing strategic thought partnership and mentorship to peers
• Support ad-hoc projects and initiatives as needed

Benefits

• Competitive salary and equity
• Robust healthcare benefits
• Family-forming benefits
• Four months of fully paid parental leave
• Retirement benefits

• Experience managing multi-day, 50-100+ person corporate events (kickoffs, regional offsites) including budget ownership and vendor/contract coordination
• Comfort supporting a fast-moving, metrics-driven sales organization with frequent last-minute schedule changes
• Proven success managing multiple executives with competing, high-stakes priorities
• 7+ years of experience supporting VP or C-level leaders, ideally in enterprise SaaS sales or tech organizations
• Passionate about biotech, innovation, and working with purpose-driven teams
• Polished communicator with high emotional intelligence and impeccable discretion
• Adept with productivity and collaboration tools including Google Workspace, Slack, Zoom, and Navan. Familiarity with Salesforce (viewer-level), procurement/expense tools (ZIP or equivalent), and event/travel logistics platforms is a plus
• Thrives in a fast-paced, evolving environment while maintaining a calm, steady presence
• Exceptional organizational skills and a proactive, solutions-oriented mindset