Senior Executive Assistant - Hybrid & Strategic Partner

Neuron7.ai; San Jose (CA); Hybrid; USD 110,000 - 170,000; Full time

Benefits offered by this job

Hybrid work environment

ESOP opportunities

Competitive compensation

Learning & development

Job summary

Neuron7.ai is seeking a highly organized Executive Assistant to support our senior leadership in a fast-paced startup environment. You will manage calendars, coordinate meetings, and oversee travel for executives across global time zones.

The role emphasizes confidentiality, initiative, and collaboration with cross-functional teams. You’ll partner with engineering, product, and operations to drive strategic initiatives, plan events, and ensure smooth day-to-day operations.

Qualifications

• Bachelor's degree in Business Administration or a related discipline.
• 5+ years of Executive Assistant or senior administrative experience supporting leadership teams, preferably in tech or SaaS.
• Outstanding organizational and time management skills with high attention to detail.
• Experience managing multiple executive calendars across international time zones.
• Strong verbal and written communication, able to work independently.

Responsibilities

• Manage complex calendars across multiple time zones and prioritize meetings effectively.
• Coordinate internal and external meetings, leadership reviews, board meetings, and offsites.
• Prepare agendas, presentations, notes, and track follow-up actions.
• Screen and prioritize communications while ensuring timely responses.
• Coordinate executive travel, visas, itineraries, and expense reporting.
• Handle confidential business information with professionalism and discretion.
• Support leadership in planning organizational initiatives and strategic projects.
• Coordinate cross-functional meetings with Engineering, Product, CS, Sales, HR and Operations.
• Track project milestones and follow up on deliverables.
• Assist with planning company events, leadership offsites, customer visits, and team celebrations.
• Manage vendor coordination and procurement requests as needed.
• Build relationships across global teams and act as a trusted contact for executives.
• Improve administrative processes and drive operational efficiency.
• Support onboarding for senior hires and visiting executives.

Skills

Executive support

Calendar management

Communication

Confidentiality

Stakeholder management

Time management

Independent work

Problem solving

Education

Bachelor's degree in Business Administration or related

Tools

Microsoft Office Suite

Expense management tools

Asana

Jira

Confluence

Job description

Neuron7.ai is seeking a highly organized Executive Assistant to support our senior leadership in a fast-paced startup environment. You will manage calendars, coordinate meetings, and oversee travel for executives across global time zones.

The role emphasizes confidentiality, initiative, and collaboration with cross-functional teams. You’ll partner with engineering, product, and operations to drive strategic initiatives, plan events, and ensure smooth day-to-day operations.