Senior Executive Assistant to C-Level Leaders | Hybrid

Dassault Systèmes; Woodbridge Township (NJ); Hybrid; USD 80,000 - 106,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability insurance

401(k) matching

Family leave

Flexible PTO

10 paid holidays

Job summary

Medidata, a Dassault Systèmes brand, is seeking an experienced Executive Assistant to support senior leaders in a fast-paced, hybrid role with in-office days in the New York City area. This position requires exceptional calendar management, travel coordination, and discretion in handling confidential information.

You will partner with executives and staff to ensure smooth operations, manage complex schedules, coordinate meetings, and handle day-to-day office needs while maintaining a high level

Qualifications

• Minimum of five year's experience as an Executive Assistant, Assistant to a C-level Executive, or Office Manager.
• Experience handling confidential information.
• Proficiency in Google Apps (Office Apps), Concur, and other technology solutions.
• Responds to management direction/ solicits feedback to improve performance.
• Proactive and demonstrates initiative.
• Demonstrates accuracy and thoroughness; monitors own work to ensure quality.
• Ability to multitask effectively.
• Strong interpersonal skills, ability to work in a team environment when required; high degree of tact.

Responsibilities

• Serve as a trusted partner who understands executive priorities and work style while strategically managing complex, constantly changing calendars.
• Anticipate needs, identify potential challenges, and independently develop solutions.
• Excel in a fast-paced Sales environment, effectively manage multiple priorities, and quickly pivot as business needs, schedules, and circumstances change.
• Sales & Stakeholder Support: Understand the urgency and pace of a Sales organization while building strong relationships with Executives, senior leaders, clients, and internal and external partners.
• Organization & Attention to Detail: Maintain a high level of organization, accuracy, follow-through, and attention to detail while managing complex calendars, meetings, communications, and special projects.
• Travel & Expense Management: Coordinate domestic and international travel and accurately process expenses in accordance with company policies and procedures.
• Professionalism, Discretion & Accountability: Handle confidential information with discretion, remain calm and solutions-oriented under pressure and consistently demonstrate professionalism, dependability, and accountability.
• Meeting & Office Support: Plan and execute on-site and off-site meetings, dinners, and events, while providing hands-on support in the office, including coordinating catering, booking meeting spaces, and assisting with day-to-day office needs.

Skills

Strong interpersonal skills

Proactive

Attention to detail

Discretion

Multitasking

Team collaboration

Tools

Google Apps

Concur

Job description

Medidata, a Dassault Systèmes brand, is seeking an experienced Executive Assistant to support senior leaders in a fast-paced, hybrid role with in-office days in the New York City area. This position requires exceptional calendar management, travel coordination, and discretion in handling confidential information.

You will partner with executives and staff to ensure smooth operations, manage complex schedules, coordinate meetings, and handle day-to-day office needs while maintaining a high level