Executive Assistant - Contractor

iCapital; Town of New Albion (NY); Hybrid; USD 69,000 - 76,000; Full time

Benefits offered by this job

Salary and equity for full-time roles

Employer-matched retirement plan

Generously subsidized healthcare with

Dental coverage

Vision care

Telemedicine

Mental health counseling

Parental leave

Unlimited PTO

Job summary

iCapital is seeking an Executive Assistant Contractor to support managing directors in the New York and tri-state area offices, with daily interaction from senior leaders. The role includes calendar management, travel planning, and document preparation, in a fast-paced environment.

You will coordinate cross-time-zone travel, handle expense reporting, and ensure confidential handling of information while supporting a wide Facilities/Administration team.

Qualifications

• 7+ years of experience as an executive assistant to senior management.
• Undergraduate degree required.
• Excellent written and verbal communication and high level of confidentiality.

Responsibilities

• Manage calendars for senior managers with a high level of detail.
• Arrange complex and detailed travel plans.
• Process expense reports in a timely manner.
• Format information for internal and external communications such as memos, emails, presentations, and reports.
• Help move along deliverables, facilitate special requests, and contribute and execute last-minute ideas.
• Work as part of the larger Facilities and Administration team and support fellow executive assistants as needed.

Skills

Calendar management

Travel planning

Expense reports

MS Office

Communication

Confidentiality

Attention to detail

Team player

Prioritization

Education

Bachelor's degree

Tools

Microsoft Office

Job description

iCapital is looking to hire an Executive Assistant Contractor to provide administrative support to managing directors in the New York and tri-state area offices. This individual will regularly interact and work with senior members of the team including managing directors and managing partners.

Responsibilities

• Manage calendars of several senior managers with a high level of detail, coordinating, and prioritizing daily tasks.
• Arrange complex and detailed travel plans.
• Process expense reports in a timely manner.
• Format information for internal and external communications such as memos, emails, presentations, and reports.
• Help move along deliverables, facilitate special requests, and contribute and execute last-minute ideas.
• Work as part of the larger Facilities and Administration team and support fellow executive assistants as needed.

Qualifications

• 7+ years of experience as an executive assistant working with senior level management
• Undergraduate college degree is required
• Able to manage up through tact and anticipation of needs
• Possess a strong attention to detail and a high level of confidentiality
• Proficient in using Microsoft Office (Word, Outlook, Excel, and PowerPoint)
• Excellent written and verbal communication skills
• Strong experience managing schedules and processes in a fast-paced environment
• Experience scheduling global travel, across multiple time zones, and multi-leg trips
• Team player and comfortable working with 30+ people, reporting to a senior admin
• Comfort operating within a dynamic environment and executing in situations where paths are uncharted
• Able and willing to provide executive support beyond the scope of a typical workday

The hourly pay range for this role is $50/hr to $55/hr.

iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus.

• salary, equity for all full-time employees, and an annual performance bonus
• employer matched retirement plan
• generously subsidized healthcare with 100% employer paid dental
• vision
• telemedicine
• virtual mental health counseling
• parental leave
• unlimited paid time off (PTO)

Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday.

iCapital is proud to be an Equal Employment Opportunity and Affiant employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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