Senior Executive Assistant – Global Private Equity Practice | New York

Kay Search Group; New York (NY); Hybrid; USD 120,000 - 150,000; Full time

Benefits offered by this job

Commuter perks

Retirement plan

PTO

Wellness benefits

Annual incentives

Job summary

Kay Search Group is seeking a Senior Executive Assistant to support the Chair of the Private Equity Group in New York. This high-visibility role requires proactive, highly organized support in a fast-paced global practice with cross-functional coordination across時間 zones.

You will manage complex calendars, coordinate domestic and international travel, and collaborate with attorneys, clients, and business development to enable seamless operations and client service.

Qualifications

• 8+ years of high-level executive or senior administrative support in a demanding professional environment.
• Experience supporting a Chair, CEO, Managing Partner, Partner, or other senior leader.
• Law firm, private equity, financial services, consulting experience preferred.

Responsibilities

• Provide proactive executive support to the Chair of the Private Equity Group.
• Manage a complex, high-volume calendar across time zones.
• Coordinate domestic and international travel and itineraries.
• Prepare meeting materials, status updates, and follow-up communications.
• Support client relationship and business development initiatives.
• Maintain trackers and workflows to keep the team organized and efficient.
• Collaborate with attorneys, clients, business development, billing, IT, and travel teams.

Skills

High-level executive support

Calendar management

Travel coordination

Communication skills

Discretion

Cross-time-zone coordination

MS Office / Outlook

Client relations

Tools

Microsoft Office

Outlook

Teams

Zoom

Job description

POSITION: Senior Executive Assistant - Global Private Equity Practice | New York

LOCATION: New York, NY (Hybrid / Flexible Schedule)

COMPENSATION & BENEFITS: Competitive base salary up to $150K, overtime eligibility with strong earning potential, annual incentives, comprehensive benefits, retirement plan, PTO, wellness benefits, and commuter perks.

Summary for Senior Executive Assistant - Global Private Equity Practice

A leading global law firm is seeking a polished, highly organized Senior Executive Assistant to support the Chair of its Private Equity Group.

This is a high-visibility opportunity within a sophisticated, fast-paced and highly client-facing global practice. The role goes well beyond traditional executive assistance, combining high-level executive support, global coordination, project and workflow management, travel, business development exposure, and operational support.

The ideal candidate is someone who naturally thinks several steps ahead, anticipates needs before they arise, is comfortable managing significant volume and competing priorities, and takes ownership from start to finish.

You’ll work closely with the Chair and a broader global support team, coordinating across multiple time zones and partnering with attorneys, clients, business development, project management, billing, IT, travel, and other administrative teams.

Key Responsibilities for Senior Executive Assistant - Global Private Equity Practice

• Provide high-level, proactive executive support to the Chair of the Private Equity Group.
• Manage a complex, high-volume calendar involving internal and external meetings, clients, senior stakeholders, and multiple time zones.
• Anticipate scheduling conflicts, competing priorities, and potential issues before they arise.
• Coordinate domestic and international travel, including itineraries, hotels, transportation, client meetings, conferences, and last-minute changes.
• Maintain visibility into ongoing priorities, workstreams, action items, and deliverables, ensuring items are followed through and closed out.
• Coordinate closely with attorneys, clients, business development, project management, billing, IT, travel, and administrative teams.
• Prepare and distribute schedules, agendas, meeting materials, status updates, action items, and follow-up communications.
• Serve as a polished and professional point of contact for senior executives, clients, attorneys, partners, vendors, and other stakeholders.
• Exercise sound judgment and discretion when handling confidential, sensitive, or time-sensitive matters.
• Support client relationship and business development initiatives, including meeting coordination, client information, events, gifts, and other relationship-management activities.
• Maintain trackers, workflows, checklists, contact information, and other tools that keep the executive support function organized and running efficiently.
• Identify opportunities to improve processes, solve problems, and take on additional operational responsibilities.
• Work collaboratively with a global administrative support team to ensure seamless coverage and communication.

Responsibilities For Senior Executive Assistant - Global Private Equity Practice

• 8+ years of experience providing high-level executive or senior administrative support.
• Experience supporting a Chair, CEO, Managing Partner, Partner, C-suite executive, or other senior leader in a demanding professional environment.
• Law firm, private equity, financial services, consulting, or other professional services experience preferred.
• Experience managing high-volume, complex and frequently changing calendars.
• Comfortable coordinating domestic and international travel and working across multiple time zones.
• Naturally proactive and preemptive - someone who thinks ahead rather than simply waiting for the next request.
• Excellent executive-level communication skills and the confidence to interact with senior leaders, clients, attorneys, and other high-level stakeholders.
• Strong judgment, discretion, professionalism, and the ability to handle sensitive information.
• Exceptional organization, attention to detail, follow-through, and accountability.
• Comfortable managing multiple priorities while maintaining accuracy and composure in a fast-paced environment.
• Experience with projects, workstreams, trackers, process coordination, or cross-functional initiatives.
• Strong Microsoft Office and Outlook skills; experience with Teams, Zoom, workflow/collaboration platforms, and emerging technology or AI tools is a plus.
• A solutions-oriented "figure it out" mentality with the ability to independently assess a situation, determine next steps, and move things forward.