Senior Executive Assistant: Global Calendars & Travel

Randstad USA; Philadelphia (Philadelphia County); Hybrid; USD 41,000 - 50,000; Full time

Job summary

Randstad is seeking a highly organized Administrative Assistant to support five Sales and Sales Enablement Leaders. The role manages complex calendars, coordinates travel across time zones, and supports day-to-day operations for a fast-paced team.

Hybrid onsite Tuesday-Thursday in Valley Forge, PA or fully remote nationwide. The ideal candidate has 5+ years of executive support experience, outstanding calendar management skills, and proven ability to coordinate extensive travel and meetings.

Qualifications

• 5+ years of administrative or executive assistant experience supporting senior leaders.
• Proven experience supporting multiple executives simultaneously.
• Demonstrated success managing complex calendars across multiple time zones.
• Experience coordinating extensive travel for executives or sales leaders.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Manage and optimize complex calendars for five Sales and Sales Enablement Leaders with competing priorities and frequent schedule changes.
• Coordinate meetings across multiple U.S. time zones while ensuring efficient use of leader time.
• Proactively identify scheduling conflicts and recommend solutions.
• Prioritize client, advisor, partner, and internal leadership meetings based on business objectives.
• Manage meeting logistics, invitations, agendas, and follow-up actions.
• Arrange domestic and at times international travel, including flights, hotels, ground transportation, and itinerary management.
• Build detailed travel itineraries that accommodate changing priorities and last-minute adjustments.
• Monitor travel disruptions and proactively implement contingency plans.
• Support leadership meetings, team offsites, client events, conferences, and industry engagements.
• Prepare meeting materials, presentations, and briefing documents.
• Track action items and ensure timely follow-up on commitments.
• Coordinate executive attendance and logistics for cross-functional meetings and events.
• Manage expenses, invoices, reimbursements, and related administrative processes.
• Assist with document preparation, presentations, reporting, and correspondence.
• Serve as a key point of contact for internal and external stakeholders.
• Maintain confidentiality while handling sensitive business information.
• Build strong partnerships with leaders, sales teams, clients, and business partners.
• Act as a trusted gatekeeper and advisor regarding scheduling priorities.
• Navigate complex stakeholder needs with professionalism, discretion, and diplomacy.

Skills

Calendar management

Travel coordination

Executive support

Stakeholder management

Communication skills

Multitasking

Tools

Microsoft Outlook

Microsoft Teams

Word

PowerPoint

Excel

Job description

Randstad is seeking a highly organized Administrative Assistant to support five Sales and Sales Enablement Leaders. The role manages complex calendars, coordinates travel across time zones, and supports day-to-day operations for a fast-paced team.

Hybrid onsite Tuesday-Thursday in Valley Forge, PA or fully remote nationwide. The ideal candidate has 5+ years of executive support experience, outstanding calendar management skills, and proven ability to coordinate extensive travel and meetings.