Senior Executive Assistant – Global Calendar & Travel Lead

Catalent Pharma Solutions; Tampa (FL); Sur place; USD 45 000 - 65 000; Plein temps

Avantages offerts par ce poste

Paid time off

8 holidays

Health, dental, and vision insurance

401(k) match

Tuition reimbursement

Résumé du poste

Catalent is seeking an Executive Assistant at our Tampa, FL site, reporting to senior leaders. This onsite role supports complex calendars, travel planning, and executive-level materials while coordinating meetings across global teams.

The position requires strong organizational skills, the ability to adapt to changing priorities, and experience in a regulated corporate environment. Domestic and international travel are common aspects of the role.

Qualifications

• Minimum of three years’ experience supporting senior leaders in an executive assistant role.
• High school diploma or equivalent required.
• Willingness to work extended hours or overtime as business needs.
• College degree preferred.
• Experience in a corporate or highly regulated environment (pharmaceutical or life sciences) preferred.

Responsabilités

• Provide proactive administrative support to senior executives, ensuring efficient day-to-day operations.
• Manage complex calendars across multiple time zones and arrange internal/external meetings.
• Coordinate domestic and international travel, visas, and accommodations.
• Prepare and edit executive presentations, reports, dashboards, and briefing materials.
• Support onsite and virtual meetings with agendas, logistics, and follow-up actions.
• Collaborate with other Executive Assistants to align schedules and travel plans.
• Process and reconcile travel and expense reports using Concur.
• Perform additional duties as assigned.

Connaissances

Calendar management

Travel coordination

Presentation preparation

Proactive administrative support

Formation

High school diploma or equivalent

College degree preferred

Outils

Concur

Description du poste

Catalent is seeking an Executive Assistant at our Tampa, FL site, reporting to senior leaders. This onsite role supports complex calendars, travel planning, and executive-level materials while coordinating meetings across global teams.

The position requires strong organizational skills, the ability to adapt to changing priorities, and experience in a regulated corporate environment. Domestic and international travel are common aspects of the role.