Executive Assistant

Catalent Pharma Solutions; Tampa (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid time off

8 holidays

Health, dental, and vision insurance

401(k) match

Tuition reimbursement

Job summary

Catalent is seeking an Executive Assistant at our Tampa, FL site, reporting to senior leaders. This onsite role supports complex calendars, travel planning, and executive-level materials while coordinating meetings across global teams.

The position requires strong organizational skills, the ability to adapt to changing priorities, and experience in a regulated corporate environment. Domestic and international travel are common aspects of the role.

Qualifications

• Minimum of three years’ experience supporting senior leaders in an executive assistant role.
• High school diploma or equivalent required.
• Willingness to work extended hours or overtime as business needs.
• College degree preferred.
• Experience in a corporate or highly regulated environment (pharmaceutical or life sciences) preferred.

Responsibilities

• Provide proactive administrative support to senior executives, ensuring efficient day-to-day operations.
• Manage complex calendars across multiple time zones and arrange internal/external meetings.
• Coordinate domestic and international travel, visas, and accommodations.
• Prepare and edit executive presentations, reports, dashboards, and briefing materials.
• Support onsite and virtual meetings with agendas, logistics, and follow-up actions.
• Collaborate with other Executive Assistants to align schedules and travel plans.
• Process and reconcile travel and expense reports using Concur.
• Perform additional duties as assigned.

Skills

Calendar management

Travel coordination

Presentation preparation

Proactive administrative support

Education

High school diploma or equivalent

College degree preferred

Tools

Concur

Job description

About Site

Our Tampa, Florida office serves as Catalent’s global corporate headquarters, supporting leadership direction and enterprise-wide operations across its worldwide network. The office is located in downtown Tampa, approximately 15 minutes from Tampa International Airport (TPA).

Position Summary

We have an opportunity for an Executive Assistant to join our team and provide proactive administrative support to senior executives. In this role, you will manage complex calendars, coordinate travel, and prepare executive-level materials. You will also support meetings and act as a key liaison across leadership teams. This position requires strong organizational skills and the ability to adapt to changing priorities.

Location

Tampa, FL 100% Onsite

The Role

• Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations
• Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes
• Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals
• Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials
• Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow‑up actions
• Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities
• Process and reconcile travel and expense reports using Concur 5% annual travel expectations
• Other duties as assigned

The Candidate Minimum Requirements

• High school diploma or equivalent required
• Minimum of three years’ experience supporting senior leaders in an executive assistant role
• Willingness to work extended hours or overtime as business needs
• Reliable transportation
• Individual may be required to sit, stand, walk regularly and occasionally lift 0-15 pounds
• College degree (preferred)
• Experience in a corporate or highly regulated environment (pharmaceutical or life sciences experience)

Why You Should Join Catalent

• Competitive Paid Time Off plus 8 paid holidays
• Medical, dental, and vision coverage options
• Generous 401(k) match
• Tuition reimbursement

Catalent offers rewarding opportunities to further your career! Join the global drug development and delivery leader and help us bring over 7,000 life‑saving and life‑enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference. personal initiative. dynamic pace. meaningful work. Visit Catalent Careers to explore career opportunities.

Catalent is an Equal Opportunity Employer, including disability and veterans.

Legal and Compliance Notices

Applicants for employment in Massachusetts may include in their employment history any verified work performed on a volunteer basis.

Massachusetts Lie Detector Test Notice: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law may be subject to criminal penalties and civil liability. Consistent with Massachusetts law, Catalent does not require or administer lie detector tests as a condition of employment or continued employment.