Executive Assistant

Catalent; Tampa (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

PTO & holidays

Healthcare coverage

401(k) match

Tuition reimbursement

Job summary

Catalent, a global drug development and delivery leader, seeks an Executive Assistant in Tampa, FL to provide proactive administrative support to senior executives. You will manage complex calendars, coordinate domestic and international travel, and prepare executive-level materials in a fast-paced, highly regulated environment.

The role requires coordinating meetings across time zones, supporting travel logistics, and acting as a liaison among leadership teams.

Qualifications

• Minimum of three years’ experience supporting senior leaders in an executive assistant role.
• Willingness to work extended hours or overtime as business needs.
• Reliable transportation.
• Ability to sit, stand, walk regularly and occasionally lift 0–15 pounds.

Responsibilities

• Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations.
• Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes.
• Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals.
• Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials.
• Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions.
• Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities.
• Process and reconcile travel and expense reports using Concur.
• 5% annual travel expectations.
• Other duties as assigned.

Skills

Calendar management

Travel coordination

Executive support

Stakeholder liaison

Concur experience

Education

High school diploma

College degree

Tools

Concur

Job description

About Site

Our Tampa, Florida office serves as Catalent’s global corporate headquarters, supporting leadership direction and enterprise-wide operations across its worldwide network. The office is located in downtown Tampa, approximately 15 minutes from Tampa International Airport (TPA).

Position Summary

We have an opportunity for an Executive Assistant to join our team and provide proactive administrative support to senior executives. In this role, you will manage complex calendars, coordinate travel, and prepare executive-level materials. You will also support meetings and act as a key liaison across leadership teams. This position requires strong organizational skills and the ability to adapt to changing priorities.

Location

Tampa, FL

Onsite

100% Onsite

The Role

• Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations
• Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes
• Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals
• Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials
• Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions
• Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities
• Process and reconcile travel and expense reports using Concur
• 5% annual travel expectations
• Other duties as assigned

The Candidate

Minimum Requirements

• High school diploma or equivalent required
• Minimum of three years’ experience supporting senior leaders in an executive assistant role
• Willingness to work extended hours or overtime as business needs
• Reliable transportation
• Individual may be required to sit, stand, walk regularly and occasionally lift 0-15 pounds

Preferred Skills & Background

• College degree
• Experience in a corporate or highly regulated environment (pharmaceutical or life sciences experience)

Why You Should Join Catalent

• Competitive Paid Time Off plus 8 paid holidays
• Medical, dental, and vision coverage options
• Generous 401(k) match
• Tuition reimbursement

Catalent offers rewarding opportunities to further your career! Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference.

personal initiative. dynamic pace. meaningful work.

Catalent is an Equal Opportunity Employer, including disability and veterans.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to [e-mail]. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.

Notice to Agency and Search Firm Representatives

Catalent Pharma Solutions (Catalent) is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Catalent employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Catalent. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

Important Security Notice to U.S. Job Seekers

Catalent NEVER asks candidates to provide any type of payment, bank details, photocopies of identification, social security number or other highly sensitive personal information during the offer process, and we NEVER do so via email or social media. If you receive any such request, DO NOT respond- it is a fraudulent request. Please forward such requests to [e-mail] for us to investigate with local authorities.

California Job Seekers can find our California Job Applicant Notice HERE.

Volunteer Work Disclosure

Applicants for employment in Massachusetts may include in their employment history any verified work performed on a volunteer basis.

Massachusetts Lie Detector Test Notice

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law may be subject to criminal penalties and civil liability. Consistent with Massachusetts law, Catalent does not require or administer lie detector tests as a condition of employment or continued employment.