Executive Assistant to SVP - Scheduling, Travel & Budgets

Boston Children’s Hospital; Wellesley, Northern (MA, KY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Boston Children’s Hospital is seeking a highly skilled executive assistant to support a Senior Vice President level; you will manage complex calendars, sensitive communications, meetings, travel logistics, and broad departmental operations.

You will handle budgeting and expense processes, prepare reports and materials, coordinate in-person and virtual meetings, and safeguard confidential information with sound judgment.

Qualifications

• Bachelor’s degree required.
• Experience supporting a Senior Vice President or higher.
• Strong discretion and judgment.
• Ability to manage complex schedules and travel logistics.

Responsibilities

• Exercise judgment and discretion in handling issues and requests professionally.
• Triage time-sensitive and confidential matters using established reporting systems.
• Manage executive calendar to balance competing demands and rapid schedule changes.
• Plan, prepare, and execute meetings, interviews, seminars, conferences, and events.
• Prepare meeting materials and take minutes as requested.
• Coordinate in-person, hybrid, and virtual meeting logistics.
• Arrange external travel and accurate itineraries.
• Monitor and maintain department recordkeeping systems.
• Oversee data inputs, compile reports, and prepare analyses.
• Evaluate and implement system improvements as appropriate.
• Monitor and reconcile budget reports and expenses.
• Prepare materials for budgets, grants, and complex documents.
• Create spreadsheets and graphs for supervisor review.
• Organize support services and ensure coverage for critical functions.
• Monitor conformity with policies and procedures.
• Support departmental business and financial operations.

Skills

Executive calendar management

Confidential matter handling

Meeting & event coordination

Budgeting & expense processes

Document preparation & reporting

Education

Bachelor’s Degree

Tools

Microsoft Excel

PowerPoint

Word

Databases & reporting

Job description

Boston Children’s Hospital is seeking a highly skilled executive assistant to support a Senior Vice President level; you will manage complex calendars, sensitive communications, meetings, travel logistics, and broad departmental operations.

You will handle budgeting and expense processes, prepare reports and materials, coordinate in-person and virtual meetings, and safeguard confidential information with sound judgment.