Temp- Executive Assistant

Boston Children's Hospital; Boston (MA); On-site; USD 70,000 - 95,000; Full time

Job summary

Boston Children’s Hospital is seeking an experienced Executive Assistant to support senior leadership in Radiology, including scheduling, event coordination, and high-level document preparation. The role involves interaction with Directors, senior staff, and external partners to advance departmental objectives.

You will maintain calendars, arrange travel, prepare reimbursements, and support high-stakes meetings, all while safeguarding confidential information in a dynamic, fast-paced environment.

Qualifications

• 7+ years of administrative support experience, including at least 1 year in executive-level support.
• Excellent customer service skills and detail orientation.
• Strong ability to multi-task, prioritize, and work in a fast-paced environment.
• Proven experience as an Executive Administrative Assistant or Senior Executive Assistant.
• Proficiency with office management systems and processes.
• Excellent knowledge of MS Office and document preparation.
• Discretion and confidentiality required.

Responsibilities

• Provide administrative support to executive leadership including scheduling, coordination, and presentations.
• Schedule meetings and manage calendars for division chiefs and vice-chair; coordinate with clinical schedulers.
• Arrange travel including flights and hotels; process reimbursements.
• Coordinate division events and maintain CVs for leadership.
• Transcribe, draft, and edit materials for accuracy and confidentiality.
• Prepare agendas and minutes for leadership meetings.

Skills

Executive support

Calendar management

MS Office

Discretion & confidentiality

Communication

Multitasking

Travel arrangements

Education

High School Diploma or GED

Tools

MS Office

Job description

Position Summary

The Executive Assistant supports executive-level leadership with dedicated executive administration and support of scheduling, event coordination, PowerPoint, and other presentations, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.

Key Responsibilities

• Provide administrative support to Radiology clinical leadership, including Division Chief of Interventional Radiology, Division Chief of Neuroradiology, and incoming Vice-Chair of Research.
• Schedule meetings and maintain administrative calendars for Division Chiefs and Vice-Chair. Work closely with clinical schedulers to maintain Division Chiefs and Vice-Chair's clinical schedule.
• Prepare travel arrangements, including airline reservations and hotel accommodations.
• Prepare and submit expense reimbursements for Division Chiefs and Vice-Chair. Coordinate events for the division as needed.
• Maintain and update CVs for Division Chiefs and Vice-Chair.
• Transcribe and type for clinical, administrative, or research purposes, including highly complex and/or confidential financial/business documents. Draft, proofread, and edit materials for accuracy.
• Provide administrative support for leadership meetings, including preparing agendas and minutes.

Education

Minimum qualifications

High School Diploma or GED

Experience

• Minimum of 7 years of experience in administrative support, including at least 1 year in executive-level administrative support.
• Excellent Customer Service skills
• Must be detail oriented and have the strong ability to multi-task. Must be able to successfully prioritize and manage a stressful, fast paced environment.
• Proven experience as an Executive Administrative Assistant or Senior Executive Assistant
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Exemplary planning and time management skills
• Up to date with advancements in office systems and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality required
• ADDITIONAL INFORMATION: Must demonstrate ability to maintain strict confidentiality on all information retained within Department.

The posted pay range is Boston Children’s reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors.

Base pay is one part of a comprehensive benefits package that includes

• flexible schedules
• affordable health
• vision and dental insurance
• child care and student loan subsidies
• generous levels of time off
• 403(b) Retirement Savings plan
• Pension
• Tuition and certain License and Certification Reimbursement
• cell phone plan discounts and discounted rates on T-passes

Experience the benefits of passion and teamwork.