Senior Executive Assistant for Leadership & Operations

Quanta Government Solutions; Birmingham (AL); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Weekly Pay

401(k) Retirement Plan

Holiday Pay

Paid Time Off (PTO)

Comprehensive Health Coverage

Pet Insurance

Employee Assistance Program (EAP)

Professional Development Opportunities

Tuition Assistance

Employee Discount Program

Job summary

Quanta Power Solutions seeks a highly organized Senior Administrative Assistant to support business leaders and teams. You will manage complex calendars, coordinate meetings, process expenses, and help with reporting and documentation.

You will work with senior managers in a fast-paced environment, leveraging AI tools and ERP systems to improve efficiency while maintaining confidentiality and professionalism. A collaborative, safety-focused culture is emphasized.

Qualifications

• 7–10+ years of progressive administrative support experience.
• Experience supporting senior managers, directors, or leadership teams.
• Experience in engineering, construction, EPC, industrial, utility, or technical environments preferred.
• Experience with meeting coordination, travel management, expense reporting, and purchasing processes preferred.

Responsibilities

• Provide administrative support to department leadership, including calendar management and scheduling.
• Organize meetings, prepare agendas, materials, and action item tracking.
• Coordinate department meetings, trainings, events, and travel.
• Maintain departmental records with accuracy and confidentiality.
• Monitor timesheets, assist with compliance and reporting, and track personnel data.
• Process expense reports and assist with purchasing activities.
• Prepare reports, presentations, and departmental summaries; maintain dashboards.
• Manage electronic filing systems and support leadership reporting needs.
• Utilize Microsoft Office, Teams, and SharePoint for document management and collaboration.

Skills

Calendar management

Meeting coordination

Executive support

Travel coordination

Records management

Discretion

Communication

Education

Associate’s degree in Business Administration

Tools

Microsoft Office

SharePoint

Adobe Acrobat

ERP systems (JD Edwards, Oracle, SAP)

Concur

Job description

Quanta Power Solutions seeks a highly organized Senior Administrative Assistant to support business leaders and teams. You will manage complex calendars, coordinate meetings, process expenses, and help with reporting and documentation.

You will work with senior managers in a fast-paced environment, leveraging AI tools and ERP systems to improve efficiency while maintaining confidentiality and professionalism. A collaborative, safety-focused culture is emphasized.