Senior Executive & Operations Administrative Assistant

Quanta Government Solutions; Birmingham (AL); On-site; USD 42,000 - 64,000; Full time

Job summary

Quanta Power Solutions is seeking a highly organized Senior Administrative Assistant to support business leaders and teams in Birmingham, AL. The role focuses on calendar management, meeting coordination, travel planning, expense processing, and documentation control.

You will collaborate with executives, coordinate schedules, assist with workforce reporting, and leverage AI productivity tools to improve workflows while maintaining confidentiality and professionalism.

Qualifications

• 7–10+ years of progressive administrative support experience.
• Experience supporting senior managers or leadership teams.
• Experience in engineering, construction, EPC, industrial, utility, or technical environments preferred.
• Experience with meeting coordination, travel management, expense reporting, and purchasing processes preferred.

Responsibilities

• Provide administrative support to department leadership, including calendar management and meeting coordination.
• Organize internal meetings, trainings, workshops, and travel arrangements.
• Maintain departmental records, files, and documentation with confidentiality.
• Prepare reports, presentations, spreadsheets, and departmental summaries; support leadership reporting needs.
• Utilize Microsoft Office, Teams, and SharePoint to manage documents and enable collaboration.

Skills

Executive support

Calendar management

Meeting coordination

Timekeeping & reporting

Travel coordination

Confidentiality

AI productivity tools

Education

Associate’s degree in Business Administration, Office Administration, Communications, or related field

Tools

JD Edwards

Oracle

SAP

Concur

Microsoft Copilot

ChatGPT

Job description

Quanta Power Solutions is seeking a highly organized Senior Administrative Assistant to support business leaders and teams in Birmingham, AL. The role focuses on calendar management, meeting coordination, travel planning, expense processing, and documentation control.

You will collaborate with executives, coordinate schedules, assist with workforce reporting, and leverage AI productivity tools to improve workflows while maintaining confidentiality and professionalism.