Senior Executive Assistant for Complex Family Office

Truex Métier; Menlo Park (CA); On-site; USD 90,000 - 140,000; Full time

Job summary

Truex Métier seeks an Executive Assistant to support a Family Office Executive in Menlo Park. You will manage a complex calendar, prioritize competing demands, and align the executive's time with key priorities.

You will coordinate travel, prepare materials, and liaise with internal teams and external contacts with discretion, driving clarity and timely execution across a portfolio of initiatives. This on-site role demands proactive problem solving, superb written and verbal communication, and

Qualifications

• 7+ years experience supporting senior executives in a fast-paced environment.
• Experience in family offices, nonprofits, or foundations preferred.
• Excellent judgment and discretion with confidential information.
• Highly organized and detail-oriented with the ability to manage priorities.
• Strong written and verbal communication with a polished presence.
• Ability to anticipate needs, think critically, and independently navigate challenges.
• Proactive, resourceful, and autonomous in ownership of tasks.
• Strong collaboration and interpersonal skills.

Responsibilities

• Executive Support: Manage a complex calendar, prioritize competing demands, and align the executive's time with key priorities.
• Prioritization & Execution: Track priorities, deadlines, and follow-through across key initiatives.
• Meeting Preparation: Manage agendas, briefing materials, logistics, and follow-up.
• Travel Management: Arrange and manage complex domestic and international travel.
• Stakeholder Coordination: Coordinate with internal teams and external contacts with professionalism and discretion.
• Written Materials: Draft, proofread, and edit correspondence, presentations, and other materials.
• Workstream Management: Track progress, deadlines, and responsibilities across projects.
• Meetings & Events: Support the planning and execution of meetings and events.
• Contact Management: Maintain accurate contacts and distribution lists.
• Special Projects: Lead and contribute to projects and cross-functional initiatives as needed.

Skills

Executive support

Calendar management

Prioritization

Communication

Discretion

Stakeholder management

Meeting coordination

Travel planning

Written communications

Project management

Job description

Truex Métier seeks an Executive Assistant to support a Family Office Executive in Menlo Park. You will manage a complex calendar, prioritize competing demands, and align the executive's time with key priorities.

You will coordinate travel, prepare materials, and liaise with internal teams and external contacts with discretion, driving clarity and timely execution across a portfolio of initiatives. This on-site role demands proactive problem solving, superb written and verbal communication, and