Executive Assistant - High Profile Family Office

Career Group; Santa Monica (CA); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

401(k)

Paid maternity leave

Paid paternity leave

Vision insurance

Medical insurance

Disability insurance

Job summary

A high-profile family office is seeking an exceptional Executive Assistant to support a senior leader. The role requires managing calendars, travel logistics, and maintaining organizational efficiency. Ideal candidates will have over 5 years of executive support experience, strong communication skills, and a service-minded approach. This full-time position offers a competitive salary and benefits in a collaborative environment.

Qualifications

• 5+ years of executive support experience, preferably in a family office.
• Flawless attention to detail and strong writing skills.
• Experience in managing multiple workflows and travel coordination.

Responsibilities

• Manage complex calendars and travel logistics.
• Draft, proofread, and track sensitive correspondence.
• Maintain organization across various projects.
• Anticipate needs and ensure smooth daily operations.

Skills

Strong communication skills

Attention to detail

Tech-savvy

Team-oriented

Service-minded

Job description

Executive Assistant – High Profile Family Office

A high-profile private family office is seeking an exceptional Executive Assistant to support a senior leader in a dynamic, fast-paced environment. This is an incredible opportunity for a top communicator who thrives in a polished, high-performance setting and is eager to join a collaborative, values-driven team.

Base pay range: $100,000.00/yr – $110,000.00/yr

Annual Bonus compensation.

Key Responsibilities

• Manage complex calendars, travel logistics, and time zone coordination.
• Draft, proofread, and track sensitive correspondence and documents.
• Maintain organization across projects, vendors, and confidential initiatives.
• Anticipate needs, streamline processes, and ensure smooth daily operations.

Qualifications

• 5+ years of executive support experience (family office or UHNW preferred).
• Strong communication and writing skills with flawless attention to detail.
• Tech-savvy and document-driven; able to track and manage multiple workflows.
• Private or international travel coordination experience a plus.
• Service-minded and team-oriented.

This role is ideal for someone who takes pride in excellence, enjoys being part of something special, and thrives in a setting that values precision, integrity, and trust.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Benefits

401(k), Paid maternity leave, Paid paternity leave, Vision insurance, Medical insurance, Disability insurance