Senior Executive Assistant for C-Suite Leaders

Beacon Hill Staffing Group, LLC; Austin (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an Executive Assistant to provide high-level administrative support to multiple senior executives at a professional services firm in Austin, TX. This role serves as a strategic partner, managing complex calendars, coordinating travel, and preparing for meetings while handling confidential matters.

It is a fully onsite, direct hire opportunity with standard business hours.

Qualifications

• 5-7+ years of Executive Assistant experience supporting senior executives.
• Experience in private equity, investment banking, financial sectors, consulting, legal, or professional services environments strongly preferred.
• Proven experience managing multiple high-demand executives simultaneously.
• Exceptional organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Demonstrated ability to exercise discretion and maintain confidentiality.

Responsibilities

• Manage multiple complex and frequently changing executive calendars.
• Coordinate domestic and international travel arrangements and detailed itineraries.
• Anticipate executive needs and proactively address scheduling and operational challenges.
• Prepare executives for meetings by organizing materials and relevant information.
• Coordinate internal and external meetings, conference rooms, catering, and logistics; serve as a liaison between executives, internal teams, clients, and external stakeholders.
• Maintain awareness of executive priorities, deadlines, and commitments.
• Process and submit expense reports accurately and timely.
• Collaborate with other Executive Assistants to ensure consistency and coverage across the team.
• Provide support on special projects and additional administrative initiatives as needed.

Skills

Calendar management

Travel coordination

Discretion and confidentiality

Communication skills

Organizational skills

Service-oriented

Professional demeanor

Tools

Microsoft Office Suite

Concur

DocuSign

Adobe

Salesforce

Job description

Beacon Hill Staffing Group, LLC is seeking an Executive Assistant to provide high-level administrative support to multiple senior executives at a professional services firm in Austin, TX. This role serves as a strategic partner, managing complex calendars, coordinating travel, and preparing for meetings while handling confidential matters.

It is a fully onsite, direct hire opportunity with standard business hours.