Senior Executive Assistant - Flexible Schedule

Alliant; Omaha, Northern (NE, KY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Alliant Insurance Services seeks an experienced executive assistant to provide comprehensive administrative support to one or more senior executives. You will manage calendars, arrange travel, prepare correspondence and presentations, and handle confidential information with discretion.

Responsibilities include coordinating events, taking notes in meetings, preparing reports, and supporting special projects as directed by executives.

Qualifications

• High School Diploma or GED with administrative experience equivalent to completion of two years of college-level coursework in business or an equivalent combination of education and work experience
• Five or more years of related experience

Responsibilities

• Coordinate, track, and manage multiple events from initial concept through delivery.
• Manage and prioritize Executive Management calendars, including scheduling meetings and appointments.
• Screen and direct phone calls and emails, responding on behalf of the executives when appropriate.
• Prepare and edit correspondence, presentations, and reports for internal and external distribution.
• Coordinate travel arrangements and prepare travel itineraries.
• Attend meetings with executives, take notes and update action plans, and distribute them as needed.
• Conduct research and compile data to prepare documents and reports for review.
• Assist with special projects and initiatives as assigned by the executives.
• Maintain confidentiality and handle sensitive information with discretion.
• Performs all duties in accordance with all company policies and procedures, and all federal, state and local laws, wherein the Company operates.
• Performs other duties as assigned.

Skills

Excellent written communication

Excellent verbal communication

Time management

Proactive/independent

Discretion with confidential info

Schedule coordination

Education

High School Diploma or GED

Two years of college coursework in business or equivalent

Tools

Microsoft Office

Job description

Alliant Insurance Services seeks an experienced executive assistant to provide comprehensive administrative support to one or more senior executives. You will manage calendars, arrange travel, prepare correspondence and presentations, and handle confidential information with discretion.

Responsibilities include coordinating events, taking notes in meetings, preparing reports, and supporting special projects as directed by executives.