Executive Assistant to the Exec Team | Flexible Hours

Senior Market Sales, Inc.; Omaha (NE); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Alliant Insurance Services, Inc. is seeking an experienced administrative professional to support one or more executives. You will prepare correspondence, reports, and presentation materials, manage calendars, screen calls, and coordinate travel.

This role requires discretion with confidential information, strong Microsoft Office skills, and the ability to coordinate meetings and prepare action plans. You may attend meetings, take notes, and distribute them as needed.

Qualifications

• High School Diploma or GED with admin experience equivalent to two years of college coursework.
• Five or more years of related experience.

Responsibilities

• Coordinate, track, and manage multiple events from initial concept through delivery.
• Manage and prioritize Executive Management calendars, including scheduling meetings and appointments.
• Screen and direct phone calls and emails, responding on behalf of the executives when appropriate.
• Prepare and edit correspondence, presentations, and reports for internal and external distribution.
• Coordinate travel arrangements and prepare travel itineraries.
• Attend meetings with executives, take notes and update action plans, and distribute them as needed.
• Conduct research and compile data to prepare documents and reports for review.
• Assist with special projects and initiatives as assigned by the executives.
• Maintain confidentiality and handle sensitive information with discretion.
• Performs all duties in accordance with all company policies and procedures, and all federal, state and local laws, wherein the Company operates.
• Performs other duties as assigned.

Skills

Microsoft Office

Communication

Leadership

Time management

Planning/Organizing

Independence

Discretion

Flexibility

Education

High School Diploma or GED with admin experience equivalent to two years of college

Five or more years of related experience

Job description

Alliant Insurance Services, Inc. is seeking an experienced administrative professional to support one or more executives. You will prepare correspondence, reports, and presentation materials, manage calendars, screen calls, and coordinate travel.

This role requires discretion with confidential information, strong Microsoft Office skills, and the ability to coordinate meetings and prepare action plans. You may attend meetings, take notes, and distribute them as needed.