Executive Assistant

Alliant Insurance Services; Omaha (NE); On-site; USD 45,000 - 65,000; Full time

Job summary

Alliant Insurance Services is seeking an experienced Administrative Assistant to provide essential support to one or more executives. The role includes preparing correspondence, reports, and presentation materials, and coordinating calendars, travel, and meetings with discretion.

Responsibilities span handling calls and emails, taking meeting notes, and distributing action items. A strong backbone in Microsoft Office and professional communication is required to keep high‑level operations

Qualifications

• High School Diploma or GED with two years of college‑level coursework in business or equivalent.
• Five or more years of related administrative experience.
• Experience supporting executives and handling confidential information.

Responsibilities

• Coordinate, track, and manage multiple events from concept through delivery.
• Manage and prioritize Executive Management calendars, including scheduling.
• Screen and direct phone calls and emails, responding on behalf of executives when needed.
• Prepare and edit correspondence, presentations, and reports for internal/external use.
• Coordinate travel arrangements and prepare itineraries.
• Attend meetings with executives, take notes, and update action plans.
• Conduct research and compile data for documents and reports.
• Assist with special projects and initiatives as assigned by executives.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Administrative support

Calendar management

Verbal & written communication

Problem solving

Time management

Education

High School Diploma or GED; 2 years college coursework in business

5+ years related administrative experience

Tools

Microsoft Office

Job description

SMS is part of the Alliant family of companies. SMS is a full-service insurance marketing organization (IMO) dedicated to helping independent insurance agents leverage time, make more money, and put their business in a position of distinction. With products and agents in all 50 states, SMS offers the industry's most complete IMO experience. We support every facet of an agent's business, from our comprehensive senior product portfolio to our technology, services, and marketing programs.

SUMMARY

Responsible for providing essential administrative support for one or more key executives by performing a broad range of complex responsibilities related to the management of Executive level programs. Prepare correspondence, reports, and meeting and presentation materials. Respond to or route routine inquiries. Schedule and coordinate meetings, calendars, travel, and other activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinate, track, and manage multiple events from initial concept through delivery.
• Manage and prioritize Executive Management calendars, including scheduling meetings and appointments.
• Screen and direct phone calls and emails, responding on behalf of the executives when appropriate.
• Prepare and edit correspondence, presentations, and reports for internal and external distribution.
• Coordinate travel arrangements and prepare travel itineraries.
• Attend meetings with executives, take notes and update action plans, and distribute them as needed.
• Conduct research and compile data to prepare documents and reports for review.
• Assist with special projects and initiatives as assigned by the executives.
• Maintain confidentiality and handle sensitive information with discretion.
• Performs all duties in accordance with all company policies and procedures, and all federal, state and local laws, wherein the Company operates.
• Performs other duties as assigned.

QUALIFICATIONS

EDUCATION / EXPERIENCE

• High School Diploma or GED with administrative experience equivalent to completion of two (2) years of college-level coursework in business or an equivalent combination of education and work experience
• Five (5) or more years of related experience

SKILLS

• Proficient in Microsoft Office products.
• Excellent verbal and written communication skills.
• Good leadership, problem solving, and time management skills.
• Good planning, organizational, and prioritization skills.
• Ability and motivation to work independently and proactively anticipate the needs of the executives.
• Ability to communicate effectively with employees at all levels within the company.
• Ability to process and handle confidential information with discretion.
• Ability to maintain a flexible work schedule to include evening and weekend hours as needed.

#LI-GS1

We are proud to provide comprehensive, high quality employee programs to meet employees' needs now and in the future, including a very competitive financial package.

Alliant Insurance Services, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on their qualifications and ability without regard to race, color, religion, sex (including pregnancy, childbirth, breastfeeding, sexual orientation, and gender identity), national origin, ancestry, physical or mental disability, medical condition, marital status, age, genetic information, or status as a protected veteran, in accordance with applicable federal, state, and local laws, including California law.

Applicants are protected under Federal law from discrimination.

For more information on Alliant Insurance Service's benefits, please visit www.alliant.com/about/careers/benefits