Senior Executive Assistant – Executive Support (879FC47)

Referment; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Referment is seeking a Senior Executive Assistant to partner with one of its most senior leaders. The role blends exacting executive support with broader project ownership in a fast-paced environment where priorities shift quickly.

You will sit close to senior decision-making, anticipating needs and protecting the executive’s time, ensuring important commitments move forward. This is more than calendar management; it requires judgment and a comfort with both strategic and administrative work.

Qualifications

• Bachelor’s degree or higher and 12–15 years of strong professional experience.
• Exceptional judgement and the discretion to handle highly confidential information.
• Advanced organisational, prioritisation and time-management skills, with the flexibility to respond calmly when plans change.
• Clear, polished written and verbal communication and meticulous attention to detail.
• A record of anticipating needs, working independently and taking responsibility for high-quality outcomes.

Responsibilities

• Manage a complex, frequently changing calendar and make thoughtful decisions about competing requests and priorities.
• Triage communications, requests and deliverables, ensuring the executive has the information and preparation needed at the right time.
• Act as a discreet liaison with internal teams, senior stakeholders and external contacts.
• Coordinate travel, meetings and events with close attention to sequencing, logistics and follow-through.
• Take responsibility for ad hoc projects that require initiative, structured problem-solving and coordination across different stakeholders.
• Provide limited personal support where needed to keep professional and personal commitments aligned.

Skills

Judgement

Discretion

Organization

Time management

Communication

Proactivity

12-15 years experience

Education

Bachelor's degree or higher

Job description

Referment is working with a sophisticated investment organisation to find a Senior Executive Assistant who will act as a trusted partner to one of its most senior leaders. The position combines exacting executive support with broader project ownership in a fast-paced environment where priorities can change quickly.

You will sit close to senior decision-making, helping the executive operate effectively by anticipating needs, protecting their time and ensuring important commitments move forward. This is more than a calendar-management remit: it calls for someone who can understand context, exercise sound judgement and move comfortably between strategic and administrative work.

The Role

• Manage a complex, frequently changing calendar and make thoughtful decisions about competing requests and priorities.
• Triage communications, requests and deliverables, ensuring the executive has the information and preparation needed at the right time.
• Act as a discreet liaison with internal teams, senior stakeholders and external contacts.
• Coordinate travel, meetings and events with close attention to sequencing, logistics and follow-through.
• Take responsibility for ad hoc projects that require initiative, structured problem-solving and coordination across different stakeholders.
• Provide limited personal support where needed to keep professional and personal commitments aligned.

What We're Looking For

• A bachelor’s degree or higher and at least 12–15 years of strong professional experience.
• Exceptional judgement and the discretion to handle highly confidential information.
• Advanced organisational, prioritisation and time-management skills, with the flexibility to respond calmly when plans change.
• Clear, polished written and verbal communication and meticulous attention to detail.
• A record of anticipating needs, working independently and taking responsibility for high-quality outcomes.

Relevant Desirable Experience

Experience in client service or another demanding, customer-focused setting would be useful, but prior financial-services experience is not required.

This could suit an established senior executive assistant, chief-of-staff-style support professional or experienced client-service operator who enjoys combining detailed execution with close partnership at executive level.