Senior Executive Assistant (416C755)

Referment; New York (NY); On-site; USD 110,000 - 170,000; Full time

Job summary

Referment is seeking a Senior Executive Assistant to provide high-level administrative and operational support to senior executives, including those leading AI and advanced technology initiatives. You will help prioritize communications and business activity while anticipating needs in a fast-moving environment.

This role goes beyond diary management, acting as a trusted coordinator for internal teams and external stakeholders.

Qualifications

• At least ten years of executive or senior administrative support experience.
• Direct experience supporting AI, Machine Learning, or advanced technology initiatives.
• Excellent organisation, communication and attention to detail, with the ability to perform well when priorities move quickly.
• The judgement and discretion required to handle confidential information.
• A record of taking ownership while working effectively both independently and as part of a team.
• The ability to learn and use productivity platforms and incorporate generative AI into workflows.
• Multilingual skills are highly valued to support the firm's global focus and international stakeholders.
• A bachelor’s degree and proficiency with Microsoft Office, particularly Outlook, are preferred.

Responsibilities

• Manage a varied portfolio of strategic and administrative support responsibilities for senior executives, including those leading AI and advanced technology initiatives.
• Maintain complex, frequently changing calendars and make considered decisions about competing priorities.
• Triage incoming communications and act as a dependable liaison with colleagues and external stakeholders.
• Coordinate travel, meetings and events, ensuring day-to-day arrangements run smoothly.
• Take ownership of ad hoc projects and technical coordination tasks, such as supporting agile workflows or risk compliance controls.

Skills

Executive support

Calendar management

Communication skills

Attention to detail

Discretion

Independent working

Team collaboration

Multilingual abilities

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Job description

Referment is working with a global investment and technology firm seeking a Senior Executive Assistant to provide high-level administrative and operational support to senior executives. You’ll help keep priorities, communications and business activity organised by anticipating needs and applying sound judgement in a fast-moving environment.

This is broader than diary management alone. You’ll act as a trusted point of coordination for internal teams and external stakeholders, create structure around demanding schedules, and take ownership of ad hoc work that calls for resourcefulness and careful execution.

The Role

• Manage a varied portfolio of strategic and administrative support responsibilities for senior executives, including those leading AI and advanced technology initiatives.


• Maintain complex, frequently changing calendars and make considered decisions about competing priorities.


• Triage incoming communications and act as a dependable liaison with colleagues and external stakeholders.


• Coordinate travel, meetings and events, ensuring day-to-day arrangements run smoothly.


• Take ownership of ad hoc projects and technical coordination tasks, such as supporting agile workflows or risk compliance controls, that require independent problem-solving and follow-through.

What We’re Looking For

• At least ten years of relevant executive or senior administrative support experience, with a proven track record of career stability and long-term tenure.


• Direct experience supporting AI, Machine Learning, or advanced technology initiatives is essential for success in this role.


• Exceptional organisation, communication and attention to detail, with the ability to perform well when priorities move quickly.


• The judgement and discretion required to handle confidential information.


• A record of taking ownership while working effectively both independently and as part of a team.


• The ability to learn and use productivity platforms and incorporate generative AI into workflows.


• Multilingual skills are highly valued to support the firm's global focus and international stakeholders.

A bachelor’s degree and proficiency with Microsoft Office, particularly Outlook, are preferred rather than mandatory. Finance experience is not required. A background in client service or another customer-focused setting would be helpful.

This could suit an established Executive Assistant, Senior Administrative Business Partner or senior client-service professional with substantial experience supporting demanding stakeholders in a technical or global environment.

#Referment