Senior Executive Assistant & Division Operations Lead

The University of Texas at Arlington; Arlington (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Texas at Arlington is seeking an Executive Assistant to the Vice President for Student Affairs. The role supports senior leadership, manages calendars, budget processing, and staff supervision, while coordinating events and external relations.

Major duties include supervising staff, handling confidential materials, and ensuring efficient office operations with strong communication and organizational skills.

Qualifications

• Associate degree with 5+ years of admin experience or 7 years equivalent.
• Supervisory experience and budget management knowledge.
• Experience with PeopleSoft/UT Share preferred.

Responsibilities

• Manage calendars, conference rooms, time reports, contract processes for the VPSA.
• Oversee budget records and reconcile monthly statements.
• Coordinate personnel transactions, staff time, vacation, and leave per policy.
• Facilitate external relations and events for the VPSA in coordination with staff.
• Provide training and mentorship to administrative staff across Student Affairs.
• Prepare correspondence and proofreading for official signatures; handle confidential materials.
• Support committees and maintain filing systems; assist with records retention.

Skills

MS Office

Communication

Multitasking

Detail orientation

Confidentiality

Collaboration

Workload management

Education

Associate degree or equivalent experience

Tools

PeopleSoft/UT Share

Job description

The University of Texas at Arlington is seeking an Executive Assistant to the Vice President for Student Affairs. The role supports senior leadership, manages calendars, budget processing, and staff supervision, while coordinating events and external relations.

Major duties include supervising staff, handling confidential materials, and ensuring efficient office operations with strong communication and organizational skills.