Senior Executive Assistant – Direct Hire

United Talent LLC; Charleston (WV); Hybrid; USD 55,000 - 85,000; Full time

Job summary

United Talent Staffing is seeking a Senior Executive Assistant to support a high-level Business Advisor in Charleston, WV, with a hybrid in-office and remote work arrangement. The role involves managing a complex global calendar, international travel, and professional communications across diverse markets.

The successful candidate will have 10+ years of EA experience, excellent English communication skills, and the ability to coordinate confidential information and travel across time zones.

Qualifications

• 10+ years of progressive Executive Assistant experience, preferably supporting C-suite executives, senior consultants, business owners, or global executives.
• Experience supporting executives involved in international business strongly preferred.
• Exceptional verbal and written communication skills.
• Comfortable communicating directly with CEOs, senior executives, and executive offices around the world.
• Strong ability to remember and track important details, contacts, schedules, commitments, and follow-up items.
• Demonstrated experience coordinating complex domestic and international travel.
• Strong technology skills, including executive scheduling and calendar management platforms, virtual collaboration tools, and global time-zone coordination.
• Understanding of international business etiquette and confidentiality is highly desirable.

Responsibilities

• Manage a highly complex executive calendar across multiple countries and time zones.
• Coordinate meetings with CEOs, C-suite executives, and other senior contacts.
• Represent the executive office professionally by phone, email, video conference, and in person.
• Build and maintain relationships with executive offices and global contacts.
• Arrange detailed domestic and international travel, visas, lodging, and itinerary changes.
• Respond quickly to travel changes, conflicts, and urgent requests.
• Prepare executive correspondence, briefs, summaries, and communications.
• Maintain records of meetings, travel, contacts, and priorities.

Skills

Verbal communication

Written communication

Calendar management

Travel coordination

Confidentiality

Cross-cultural awareness

Tools

ACT CRM

Job description

Senior Executive Assistant – Direct Hire

Type: Permanent

Employment Type: Full-Time | Direct Hire | Exempt

Work Arrangement: Hybrid – In-Office & Remote (Charleston, WV)

Schedule: Full-Time with flexibility required for international business needs

United Talent Staffing is seeking an exceptional Senior Executive Assistant for a direct-hire opportunity to support a highly Business Advisor based in Charleston, WV.

This is a unique opportunity for a seasoned Executive Assistant who thrives in a fast-paced, high-level international business environment. The successful candidate will work closely with an executive who advises CEOs, C-suite leaders, and senior executives around the world, including business relationships throughout North America, Japan, China, India, Brazil, Africa, the United Kingdom, the UAE, and other international markets.

The Senior Executive Assistant will serve as the executive's primary point of coordination, managing a complex global calendar, international travel, executive communications, and relationships with senior-level contacts worldwide.

Key Responsibilities

• Manage a highly complex executive calendar involving multiple countries and international time zones.
• Coordinate meetings and appointments with CEOs, C-suite executives, executive assistants, and other high-level international contacts.
• Serve as a professional and polished representative of the executive office by phone, email, video conference, and in person.
• Develop and maintain strong working relationships with executive offices and business contacts worldwide.
• Coordinate detailed domestic and international travel arrangements, including flights, lodging, visas, ground transportation, meetings, and itinerary changes.
• Quickly respond to unexpected travel changes, scheduling conflicts, and urgent executive requests.
• Anticipate executive needs and ensure materials, schedules, documents, and other information are prepared in advance.
• Prepare executive correspondence, meeting briefs, summaries, and other professional communications.
• Maintain accurate records and follow-up information regarding meetings, contacts, travel, and ongoing priorities.
• Handle highly confidential business and personal information with professionalism and discretion.
• Provide personal and travel-related support as needed, including preparing, packing, shipping, and tracking travel materials such as clothing, medications, personal-care items, documents, electronics, and office supplies.
• Assist with additional executive office responsibilities and special projects as needed.

Qualifications

• 10+ years of progressive Executive Assistant experience, preferably supporting C-suite executives, senior consultants, business owners, or global executives.
• Previous experience supporting executives involved in international business strongly preferred.
• Exceptional verbal and written communication skills.
• Comfortable communicating directly with CEOs, senior executives, and executive offices around the world.
• Strong ability to remember and track important details, contacts, schedules, commitments, and follow-up items.
• Demonstrated experience coordinating complex domestic and international travel.
• Strong technology skills, including executive scheduling and calendar management platforms, virtual collaboration tools, and global time-zone coordination.
• Experience with ACT CRM preferred.
• Understanding of international business etiquette and cultural differences is highly desirable.
• Ability to maintain strict confidentiality and exercise sound judgment.

Ideal Candidate

The ideal candidate is highly energetic, proactive, polished, organized, and adaptable. This individual should be comfortable working independently, anticipating needs before they arise, and solving problems quickly in a demanding executive environment.

Success in this position requires someone who can remain calm and professional when priorities change, travel plans shift, or urgent requests arise.

Work Environment & Flexibility

This position offers a hybrid work arrangement, combining remote work with time in the Charleston, WV office based on executive and business needs.

Because this role supports international business activities across multiple time zones, occasional availability outside traditional U.S. business hours will be required for urgent scheduling, communications, and travel changes.

Direct Hire Opportunity

This is a direct-hire position through United Talent Staffing offering the opportunity to work closely with a highly accomplished global business leader in a unique international executive environment.