Executive Assistant

Blackbaud; Charleston (SC); Hybrid; USD 67,400 - 90,700; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Remote-flexible Work

401(k) Matching

Paid Time Off

Parental Leave

Tuition Reimbursement

Job summary

Blackbaud in Charleston, South Carolina seeks an Executive Assistant to support at least one member of the Executive Leadership Team. You will maximize executive effectiveness through calendar management, proactive communication, and polished stakeholder engagements.

This hybrid role requires on-site presence at least three days per week, strong experience supporting C-suite executives, and fluency with AI tools like Microsoft Copilot or Claude to boost productivity.

Qualifications

• Minimum 5 years experience as an Executive Assistant or similar senior role; 10+ years preferred.
• Support for a C-suite or senior-level executive in a fast-paced environment.
• Based in or near Charleston, South Carolina, able to work hybrid schedule with onsite presence at least three days per week.
• Experience leveraging AI tools (Microsoft Copilot, Claude, ChatGPT, etc.) and strong interest in responsible application.

Responsibilities

• Manage calendar and coordinate internal and external meetings, events, travel, and key engagements.
• Prepare read-ahead materials, briefings, meeting notes, agendas, and follow-up items.
• Submit expense reports timely and per company policy.
• Communicate with stakeholders on behalf of the Executive using sound judgment and discretion.
• Oversee correspondence: drafting, editing, proofreading communications.
• Support planning and execution of team celebrations, leadership meetings, and organization-wide initiatives.

Skills

Executive support

Calendar management

Stakeholder engagement

Travel logistics

AI tools

Confidentiality

Communication

Tools

Microsoft Copilot

Claude

ChatGPT

Outlook

PowerPoint

Excel

Word

Teams

Workday

Concur

Job description

As an Executive Assistant, you will serve as a trusted support for at least one Executive Leadership Team Member, helping to maximize executive effectiveness through thoughtful calendar management, proactive communication, operational coordination, meeting preparation, event support, and polished stakeholder engagement.

This role is based in Charleston, South Carolina and follows a hybrid work model, requiring onsite presence minimum three days per week.

What you’ll do:

• Understand strategic objectives and align executive’s time and presence.
• Manage calendar and coordinate internal and external meetings, events, travel, and key engagements.
• Serve as a professional representative at meetings, visits, events, and interactions with stakeholders.
• Prepare read‑ahead materials, briefings, meeting notes, agendas, and follow‑up items.
• Help manage and prioritize daily workload, including emerging issues and time‑sensitive requests.
• Arrange travel and logistics for all engagements.
• Submit expense reports timely and per company policy.
• Communicate with stakeholders on behalf of the Executive using sound judgment and discretion.
• Oversee correspondence: drafting, editing, proofreading communications.
• Conduct research and assist with reports, presentations, and executive‑level communications.
• Support planning and execution of team celebrations, engagement activities, leadership meetings, employee experiences, and organization‑wide initiatives.
• Collaborate closely with other Assistant, Facilities, IT, Communications, Events, and business partners.
• Leverage AI tools such as Microsoft Copilot, Claude, or similar to improve productivity.
• Make recommendations to improve operations, support processes, office workflows, and team effectiveness.
• Other duties as assigned.

What you’ll bring:

• Minimum 5 years experience as an Executive Assistant or similar senior role; 10+ years preferred.
• Support for a C‑suite or senior‑level executive in a fast‑paced environment.
• Based in or near Charleston, South Carolina, able to work hybrid schedule with onsite presence at least three days per week.
• Experience leveraging AI tools (Microsoft Copilot, Claude, ChatGPT, etc.) and strong interest in responsible application.
• Excellent judgment, confidentiality, discretion, and professionalism.
• Ability to work in a deadline‑driven, fast‑paced environment with prioritization and time management.
• Agile, adaptable, navigating change and ambiguity.
• Self‑starter with operational mindset, proactive communication, and collaborative across stakeholders.
• Ability to partner with customers, executives, senior leaders, board members, employees, and external partners.
• Detail‑oriented, intellectually curious, with sound business acumen.
• Strong problem‑solving and project management skills.
• Proactive, positive communication style; strong oral and written communication.
• Proofreading and editing skills with high accuracy.
• Strong executive presence, represent Blackbaud’s brand with warmth, confidence, and professionalism.
• Experience with Microsoft products (Outlook, PowerPoint, Excel, Word, Teams, OneNote) required.
• Experience with Workday, Concur is a plus.

Benefits:

• Medical, dental, and vision insurance
• Remote‑flexible workforce
• Wellness Programs
• 401(k) program with employer match
• Flexible paid time off
• Generous parental leave
• Donations for Doers
• Pet insurance, legal, and identity protection
• Tuition reimbursement program

Salary: $67,400.00 to $90,700.00, depending on qualifications and market value.

Blackbaud is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, veteran status, or any other basis protected by federal, state, or local law.