Senior Executive Assistant - County Superintendent of Schools

Santa Clara County Office of Education; San Jose (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

The Santa Clara County Office of Education seeks a Senior Executive Assistant to support the County Superintendent. This role involves high-level administrative tasks, requiring discretion and professionalism in a fast-paced public education environment. The ideal candidate will excel in managing executive communications and complex projects.

Benefits

Medical, dental, and vision insurance

Flexible Spending Account (FSA)

Paid vacation and sick leave

Tuition reimbursement

California Public Employees Retirement System (CalPERS)

Qualifications

• Five years as an administrative assistant or similar role.
• Experience in a fast-paced environment with high-level projects.
• Ability to handle sensitive communications effectively.

Responsibilities

• Provide administrative support to the County Superintendent.
• Coordinate communication and public relations for the office.
• Manage various administrative details related to the Board.

Skills

Organizational skills

Discretion

Professionalism

Communication

Education

High school diploma

Job description

TheExecutive Services Division is now accepting applications for Senior Executive Assistant – County Superintendent of Schools.

Under the direction of the County Superintendent of Schools, performs highly responsible and confidential secretarial and administrative assistant duties to relieve the Superintendent and Board of a variety of administrative details; interprets policies and regulations to officials, staff and the public; plans, coordinates and organizes assigned office activities, public relations and flow of communications and information for and as assigned by the County Superintendent.

The ideal candidate is an experienced professional who demonstrates the highest level of integrity, discretion, and professionalism in support of the County Superintendent and Board of Education. This individual excels in managing complex, sensitive, and high-priority projects, facilitating executive-level communication, and coordinating executive priorities in a fast-paced, dynamic environment.

They are proactive, solution-oriented, and adaptable, with the ability to anticipate needs, manage shifting priorities, and take initiative to ensure high-quality and timely support. The ideal candidate demonstrates exceptional organizational skills, attention to detail, and is skilled in navigating the protocols of public agencies, governance processes, and stakeholder engagement.

This position is full-time, in-person and has a work year of 12 months / 261 days / 8 hours per day.

To learn more about this position,click here to view the job description.

Any combination equivalent to :

• Education :Graduation from high school supplemented by college-level course work in secretarial science or related field, AND
• Experience :Five years of increasingly responsible secretarial or administrative assistant experience involving frequent public contact.

APPLICATION PROCEDURES
The following application materials are required:

Completed SchoolJobs.com Online Application

Cover Letter

Resume

Answers to supplemental questions (embedded in the online application)*

*NOTE:Supplemental questions are included in the application form and will be used in the initial screening process. Please answer these questions as fully as possible.

The application and materials must be received by application deadline. Incomplete or late applications will not be accepted. If you are unsure if your application and all required materials have been received, please contact the recruiter for this position, prior to the final filing date.

EXAMINATION PROCEDURES

• Assessments and interviews may take place virtually or in-person.
• Following the final filing date, the qualifications of all candidates will be evaluated.
• Themost qualified candidateswill be invited to participatein a written exam, tentatively scheduled forJune 24, 2025.
• Those who pass the written exam will be invited to participate in an in-basket exam, tentatively scheduled for July 1 , 2025.
• Those who pass the in-basket exam will be invited to participate in an oral examination with subject matter experts, tentatively scheduled for July 10 , 2025.
• Based on the oral examination of qualified candidates, Classified Personnel Services will establish an unranked candidate list.
• Selected candidates from the list will be invited to a second interview with the hiring authorities, tentatively scheduled for TBA.
• Candidates will be invited over email to participate in examination and selection steps, using the email supplied within their SchoolJobs.com applications, or as updated by candidates in their SchoolJobs.com master profiles. Therefore, it is recommended that candidates check their email at least daily.

NOTE: Examination procedures are subject to change as deemed necessary by the Director - Classified Personnel Services. Candidates who test successfully for placement on the eligibility list may be certified to other related positions without further testing requirements, OR job posting announcements. The right is reserved to add, eliminate, or adjust testing steps and/or information on the posting, at any time, during the position posting and testing process, which may include, but is not limited to, further testing, inclusive of on-the job testing, recruitment, and recruitment extensions, which may be for less than 15 days, after an eligibility list has been certified, which may cause adjustments on the eligibility list, as evaluated to be reasonable or necessary.

HEALTH, WELFARE, AND OTHER BENEFITS:
The Santa Clara County Office of Education takes pride in offering a benefits program that provides flexibility for the diverse and changing needs of our employees. We provide eligible employees with valuable benefits options including:

• Medical, dental, and vision insurance
• Flexible Spending Account (FSA)
• Employee Health and Wellness Program, including Employee Assistance Program and Mental Health and Well-Being resources
• Life insurance and long-term disability coverage
• California Public Employees Retirement System (CalPERS)
• 403b or 457 Retirement Accounts
• Paid Vacation
• Paid Sick Leave
• 16 Paid Holidays (including 2 floating holidays)
• Tuition Reimbursement

Benefit and Retirement information may vary depending on the bargaining unit. Full-time employees (30 hrs.+/ weekly) are offered free dental and vision coverage for themselves and eligible dependents. Most medical plans are offered at no cost to employees and their eligible dependents. For more information, please visit our benefits page: Employee Benefits

ACCOMMODATION REQUESTS:
Candidates who require reasonable accommodations for any part of the testing process must contact Classified Personnel Services (CPS) at least three (3) days prior to the scheduled test date at 408-453-6845. Hearing-impaired individuals may contact the California Relay Service at 1-800-735-2929, then 408-453-6845. After contacting CPS, candidates will be asked to submit documentation supporting their accommodation request. Failure to reach out within the specified timeline may result in an inability to make accommodations.

EQUALOPPORTUNITYEMPLOYER:
The Santa Clara County Office of Education prohibits discrimination, harassment, intimidation and bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding, and pregnancy-related medical conditions) sexual orientation, religion, color, national origin, ancestry, immigration status, physical or mental status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (not union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance.

For direct concerns related to Equal Opportunity Employment, please contact:

Khushwinder Gill, Ed.D.

Assistant Superintendent

Personnel Services

Santa Clara County Office of Education

1290 Ridder Park Drive

San Jose, Ca 95131

[phone]

[e-mail]

RECRUITMENT CONTACT:
For questions about the position or recruitment process, please contact:
Marisa Perry
[phone]
[e-mail]