Senior Executive Assistant, Construction Operations, Vernon, TX - Data Center

World Wide Professional Solutions; Stamford (TX); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and disability coverage

Company matched retirement plan

Paid time off and holidays

Job summary

World Wide Professional Solutions in Vernon, Texas seeks a Senior Executive Assistant to provide high level administrative support to senior construction leadership overseeing complex data center projects. The role requires in-person reporting to the Vernon site every workday and discretion in handling confidential information.

The successful candidate will manage complex calendars, coordinate meetings and travel, prepare confidential materials, and develop concise updates for leadership.

Qualifications

• Substantial experience providing direct administrative support to senior executives or senior operational leaders, preferably in construction, engineering, infrastructure, or another complex project environment.
• Demonstrated ownership of complex calendars, executive communications, confidential information, and competing high priority requests.
• Advanced Microsoft Office skills, particularly PowerPoint, Excel, Outlook, and Word.
• Excellent writing, editing, organization, judgment, and executive presence.

Responsibilities

• Own and proactively manage complex executive calendars, meeting priorities, scheduling conflicts, and leadership communications.
• Coordinate executive meetings, leadership reviews, and site visits, including agendas, briefing materials, minutes, decisions, and follow through.
• Prepare, refine, and quality check executive presentations, correspondence, reports, and confidential materials.
• Consolidate project and operational inputs from multiple stakeholders into concise updates, trackers, and decision ready summaries.
• Manage action item follow up on behalf of leadership, elevate time sensitive issues, and drive closure across teams.
• Serve as a professional point of coordination between senior leaders, project managers, client facing teams, vendors, and internal functions.
• Coordinate travel, itineraries, visitor logistics, and executive expense documentation as needed.
• Maintain confidential records and handle sensitive personnel, commercial, and project information with discretion.
• Improve administrative processes, templates, document organization, and reporting rhythms to help leadership operate efficiently.
• Anticipate leadership needs and independently resolve scheduling, coordination, and communication issues.

Skills

Executive calendar management

Executive communications

Discretion & confidentiality

Written communication

Complex information synthesis

On-site Vernon TX work

Education

Bachelor’s degree preferred

Tools

Microsoft Office

PowerPoint

Excel

Outlook

Word

Job description

_ WORLD WIDE PROFESSIONAL SOLUTIONS is a project solutions organization committed to implementing lean constructions, collaborative contracting, and execution approaches to enable breakthroughs in performance._

We are seeking an experienced Senior Executive Assistant to provide high level administrative and operational support to senior construction leadership overseeing complex, mission critical data center projects.

Based in Vernon, Texas, this position is a trusted partner to leadership, requiring sound judgment, discretion, strong executive communication, and the ability to anticipate priorities in a fast moving construction environment.

We are seeking candidates who live in Vernon, Texas, or the surrounding area and can report to the Vernon site in person every workday. This is not a remote or hybrid position.

Key Responsibilities

• Own and proactively manage complex executive calendars, meeting priorities, scheduling conflicts, and leadership communications.

• Coordinate executive meetings, leadership reviews, and site visits, including agendas, briefing materials, minutes, decisions, and follow through.

• Prepare, refine, and quality check executive presentations, correspondence, reports, and confidential materials.

• Consolidate project and operational inputs from multiple stakeholders into concise updates, trackers, and decision ready summaries.

• Manage action item follow up on behalf of leadership, elevate time sensitive issues, and drive closure across teams.

• Serve as a professional point of coordination between senior leaders, project managers, client facing teams, vendors, and internal functions.

• Coordinate travel, itineraries, visitor logistics, and executive expense documentation as needed.

• Maintain confidential records and handle sensitive personnel, commercial, and project information with discretion.

• Improve administrative processes, templates, document organization, and reporting rhythms to help leadership operate efficiently.

• Anticipate leadership needs and independently resolve scheduling, coordination, and communication issues.

Required Skills and Experience

• Substantial experience providing direct administrative support to senior executives or senior operational leaders, preferably in construction, engineering, infrastructure, or another complex project environment.

• Demonstrated ownership of complex calendars, executive communications, confidential information, and competing high priority requests.

• Advanced Microsoft Office skills, particularly PowerPoint, Excel, Outlook, and Word.

• Excellent writing, editing, organization, judgment, and executive presence.

• Ability to synthesize complex information, work with minimal direction, and influence follow through across multiple stakeholders.

• Ability to work onsite in Vernon, Texas, every workday.

Preferred Qualifications

• Experience supporting construction executives, program directors, regional operations leaders, or leadership teams on large capital projects.

• Experience with project reporting, executive dashboards, project controls information, or complex meeting cadences.

• Experience coordinating across distributed project teams and external partners.

Education

Bachelor’s degree preferred. Equivalent senior level executive support experience will be considered.

Why Join Us?

This is a full time opportunity with World Wide Professional Solutions. We offer a collaborative team environment, and benefits begin on your first day:

• Medical, dental, and vision insurance

• Life and disability coverage

• Company matched retirement plan

• Paid time off and holidays

_ This is a full-time position for World Wide Professional Solutions. We offer excellent benefits including medical, dental, vision, life, short term disability, long term disability, and a company match retirement plan. All benefits begin the first of the month following your start date. _

World Wide Professional Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.