Onsite Project Admin Coordinator - Data Center Vernon TX

World Wide Professional Solutions; Stamford (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and disability coverage

Company matched retirement plan

Paid time off and holidays

Job summary

World Wide Professional Solutions is seeking a detail oriented Project Administrative Coordinator to support our data center construction management team in Vernon, Texas. This in-person role requires daily on-site presence and strong organization to keep logs, reports, and schedules aligned.

The ideal candidate will be proficient in Excel, Word, Outlook, and PowerPoint, with excellent communication and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Experience in an administrative coordinator, office assistant, or project support role.
• Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint) and routine spreadsheets.
• Strong organization, accuracy, and professional communication.
• Ability to manage multiple daily requests and meet deadlines with limited supervision.
• Ability to work onsite in Vernon, Texas every workday.

Responsibilities

• Maintain project logs, spreadsheets, trackers, contact lists, and organized digital files.
• Prepare and distribute meeting agendas, notes, action items, and routine project updates.
• Collect information from project staff and update weekly reports and status summaries.
• Track administrative due dates and follow up on outstanding documents and action items.
• Assist with document control, file naming, version accuracy, and record retrieval.
• Coordinate routine communication and scheduling with project staff, subcontractors, and vendors.
• Support onboarding logistics, site access requests, and basic equipment coordination for new team members.
• Provide general office and administrative support while following company and client procedures.

Skills

Admin coordination

MS Excel

MS Word

MS Outlook

MS PowerPoint

Organization

On-site work

Education

High school diploma or equivalent

Tools

Document management tools

Job description

World Wide Professional Solutions is seeking a detail oriented Project Administrative Coordinator to support our data center construction management team in Vernon, Texas. This in-person role requires daily on-site presence and strong organization to keep logs, reports, and schedules aligned.

The ideal candidate will be proficient in Excel, Word, Outlook, and PowerPoint, with excellent communication and the ability to manage multiple tasks in a fast-paced environment.