Onsite Senior Executive Assistant — Construction Programs

World Wide Professional Solutions; Stamford (TX); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and disability coverage

Company matched retirement plan

Paid time off and holidays

Job summary

World Wide Professional Solutions in Vernon, Texas seeks a Senior Executive Assistant to provide high level administrative support to senior construction leadership overseeing complex data center projects. The role requires in-person reporting to the Vernon site every workday and discretion in handling confidential information.

The successful candidate will manage complex calendars, coordinate meetings and travel, prepare confidential materials, and develop concise updates for leadership.

Qualifications

• Substantial experience providing direct administrative support to senior executives or senior operational leaders, preferably in construction, engineering, infrastructure, or another complex project environment.
• Demonstrated ownership of complex calendars, executive communications, confidential information, and competing high priority requests.
• Advanced Microsoft Office skills, particularly PowerPoint, Excel, Outlook, and Word.
• Excellent writing, editing, organization, judgment, and executive presence.

Responsibilities

• Own and proactively manage complex executive calendars, meeting priorities, scheduling conflicts, and leadership communications.
• Coordinate executive meetings, leadership reviews, and site visits, including agendas, briefing materials, minutes, decisions, and follow through.
• Prepare, refine, and quality check executive presentations, correspondence, reports, and confidential materials.
• Consolidate project and operational inputs from multiple stakeholders into concise updates, trackers, and decision ready summaries.
• Manage action item follow up on behalf of leadership, elevate time sensitive issues, and drive closure across teams.
• Serve as a professional point of coordination between senior leaders, project managers, client facing teams, vendors, and internal functions.
• Coordinate travel, itineraries, visitor logistics, and executive expense documentation as needed.
• Maintain confidential records and handle sensitive personnel, commercial, and project information with discretion.
• Improve administrative processes, templates, document organization, and reporting rhythms to help leadership operate efficiently.
• Anticipate leadership needs and independently resolve scheduling, coordination, and communication issues.

Skills

Executive calendar management

Executive communications

Discretion & confidentiality

Written communication

Complex information synthesis

On-site Vernon TX work

Education

Bachelor’s degree preferred

Tools

Microsoft Office

PowerPoint

Excel

Outlook

Word

Job description

World Wide Professional Solutions in Vernon, Texas seeks a Senior Executive Assistant to provide high level administrative support to senior construction leadership overseeing complex data center projects. The role requires in-person reporting to the Vernon site every workday and discretion in handling confidential information.

The successful candidate will manage complex calendars, coordinate meetings and travel, prepare confidential materials, and develop concise updates for leadership.