Senior Executive Assistant — Complex Calendars & Ops

Novartis AG; East Hanover (NJ); Hybrid; USD 64,000 - 118,000; Full time

Job summary

Novartis US CVM GM Healthcare Delivery & Prevention and the Portfolio & Pipeline teams seek a Senior Administrative Assistant to enable strategic focus, seamless execution, and effective collaboration. This role will be onsite at the East Hanover NVS Campus with hybrid working guidance.

You will lead complex calendaring, travel, expenses, and end-to-end PO processing; manage executive correspondence and confidential documentation; coordinate meetings and offsites; and support cross-functional

Qualifications

• High School Diploma is required; Associate's or Bachelor's is preferred.
• 5+ years of administrative experience serving senior leaders in a global, matrixed environment.
• Ability to manage complexity, competing priorities, and rapid change.
• Strong business acumen with a proactive, solutions-oriented mindset.
• Exceptional organizational, communication, and stakeholder management skills.

Responsibilities

• Act as a trusted partner to Healthcare Delivery & Prevention and Portfolio & Pipeline teams, managing priorities across leadership agendas with professionalism and discretion.
• Lead proactive complex calendaring, travel management, expense and reimbursement handling, and end-to-end PO processing.
• Coordinate team meetings, strategy sessions, and offsites; ensure agendas, pre-reads, and materials are prepared and distributed on time.
• Serve as a central coordination point across cross-functional stakeholders.
• Drive administrative process improvements and leverage AI tools to enhance efficiency.
• Manage executive correspondence, presentations, and confidential documentation with high attention to detail.
• Collaborate with internal communications, strategy, and transformation teams for leadership communications.

Skills

Calendar management

Stakeholder management

Microsoft 365

Confidentiality

Travel management

Education

High School Diploma

Associate's or Bachelor's degree preferred

Tools

SharePoint

MS Teams

PowerPoint

Excel

CoPilot

Job description

Novartis US CVM GM Healthcare Delivery & Prevention and the Portfolio & Pipeline teams seek a Senior Administrative Assistant to enable strategic focus, seamless execution, and effective collaboration. This role will be onsite at the East Hanover NVS Campus with hybrid working guidance.

You will lead complex calendaring, travel, expenses, and end-to-end PO processing; manage executive correspondence and confidential documentation; coordinate meetings and offsites; and support cross-functional