Executive Administrative Lead – AI-Driven Ops & Global Travel

Novartis AG; New Hanover Township (NJ); On-site; USD 64,000 - 118,000; Full time

Job summary

Novartis Pharmaceuticals Corporation in East Hanover, NJ is seeking a Senior Administrative Assistant to provide senior-level executive support and operational partnership in a fast-paced, matrixed environment.

You will coordinate calendars, travel, expenses, and communications, while leveraging AI-enabled productivity tools to increase efficiency and ensure confidential information is handled with discretion.

Qualifications

• Associate’s degree or higher; equivalent experience may be considered.
• Minimum 5+ years of executive-level administrative support in complex, matrixed organizations.
• Excellent communication, organization, and discretion with strong executive presence.

Responsibilities

• Coordinate executive calendars, meetings, and leadership engagements.
• Manage complex domestic and international travel, visas, conferences, and readiness requirements.
• Draft, prioritize, and manage executive communications with discretion and confidentiality.
• Oversee expense reporting, POs, invoicing, and administrative controls.
• Maintain and optimize digital systems (SharePoint, OneDrive, filing structures, distribution lists).

Skills

Communication skills

Organization

Time management

Executive presence

Education

Associate’s degree

Bachelor’s degree

Tools

MS365

SharePoint

Office applications

Concur

R2P

AI-enabled productivity tools

Job description

Novartis Pharmaceuticals Corporation in East Hanover, NJ is seeking a Senior Administrative Assistant to provide senior-level executive support and operational partnership in a fast-paced, matrixed environment.

You will coordinate calendars, travel, expenses, and communications, while leveraging AI-enabled productivity tools to increase efficiency and ensure confidential information is handled with discretion.