Senior Executive Assistant - Strategic Ops & Coordination

Novartis Group Companies; East Hanover (NJ); On-site; USD 64,000 - 118,000; Full time

Job summary

Novartis Group Companies is seeking a Senior Administrative Assistant to provide high-impact, proactive support to the US CVM GM Healthcare Delivery & Prevention and Portfolio & Pipeline teams. The role is onsite at the East Hanover campus with hybrid guidance, enabling strategic focus and seamless execution.

The ideal candidate will manage calendars, travel, expenses, and vendor relations while protecting sensitive information and driving continuous process improvements.

Qualifications

• Minimum 5+ years of administrative experience.
• Experience supporting multiple senior leaders in a global, matrixed organization.
• Strong prioritization, change management and proactive problem-solving.
• Advanced proficiency with Microsoft 365 tools including CoPilot.
• Ability to handle sensitive information with discretion.

Responsibilities

• Provide proactive administrative support to CVM GM teams and executives.
• Manage complex calendars, travel, expenses, and end-to-end PO processing.
• Coordinate team meetings, strategy sessions, and offsites with prepared materials.
• Serve as a central point for cross-functional stakeholder coordination.
• Drive admin process improvements and leverage AI tools for efficiency.
• Manage executive correspondence and confidential documentation.
• Support internal communications and leadership alignment initiatives.
• Ensure compliance with policies and data privacy requirements.
• Collaborate with other Executive Assistants to build on-site community.

Skills

Administrative experience

Senior leaders support

Stakeholder management

Discretion

Communication

Education

High School Diploma

Associate's Degree

Bachelor's Degree

Tools

Microsoft 365

CoPilot

Job description

Novartis Group Companies is seeking a Senior Administrative Assistant to provide high-impact, proactive support to the US CVM GM Healthcare Delivery & Prevention and Portfolio & Pipeline teams. The role is onsite at the East Hanover campus with hybrid guidance, enabling strategic focus and seamless execution.

The ideal candidate will manage calendars, travel, expenses, and vendor relations while protecting sensitive information and driving continuous process improvements.