Senior Executive Assistant & CEO Backup

Focused Ultrasound Foundation; Charlottesville (VA); On-site; USD 65,000 - 95,000; Full time

Job summary

The Focused Ultrasound Foundation in Charlottesville, VA seeks an Executive Administrative Assistant to provide high-level executive support to the CEO and broad administrative support across the organization. This on-site role requires proximity to the CEO and the team, with regular in-person availability.

You will back up the CEO, manage complex calendars across time zones, arrange travel, prepare materials, and help streamline operations with discretion and initiative.

Qualifications

• Minimum 5 years of high-level administrative or executive support.
• Experience supporting a CEO or C-suite is strongly preferred.
• Proficiency with calendar management, travel planning, and confidential information.
• Ability to adapt in a small, mission-driven organization.

Responsibilities

• Provide executive support to the CEO and back up coverage as needed.
• Coordinate complex calendars across multiple time zones and schedule meetings.
• Plan domestic and international travel and process related expenses.
• Support administrative team with scheduling, documentation, and projects.
• Maintain confidentiality and exercise discretion in all duties.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Microsoft Office

Salesforce

AI awareness

Tools

Microsoft Office Suite

Salesforce

Slack

Job description

The Focused Ultrasound Foundation in Charlottesville, VA seeks an Executive Administrative Assistant to provide high-level executive support to the CEO and broad administrative support across the organization. This on-site role requires proximity to the CEO and the team, with regular in-person availability.

You will back up the CEO, manage complex calendars across time zones, arrange travel, prepare materials, and help streamline operations with discretion and initiative.