Senior Executive Assistant: Calendars, Travel & Events

PIMCO; Newport Beach (CA); On-site; USD 62,000 - 69,000; Full time

Job summary

PIMCO in Newport Beach, CA is seeking an Administrative Assistant to support multiple executives and teams. You will manage calendars, schedule meetings, arrange travel, process expenses, and help plan client events to ensure a seamless experience.

The ideal candidate has 5+ years of administrative support experience, strong MS Office skills, superb communication, and the discretion to handle confidential information while coordinating with internal and external stakeholders.

Qualifications

• Minimum of five years of administrative experience supporting multiple senior executives or management teams.
• Two-year college degree preferred but not required.
• Strong MS Office proficiency (Word, Excel, PowerPoint, Outlook).
• Ability to manage calendars, travel, and expense processes with discretion.

Responsibilities

• Provide comprehensive administrative support and act as a proactive gatekeeper to maximize executives’ time.
• Serve as main point of contact for internal/external communications.
• Coordinate travel arrangements, expense reports, and event planning.

Skills

Calendar management

Communication

Time management

Problem-solving

Organization

Education

Two-year college degree

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Zoom

Box

Slack

Concur

Navan

Condeco

Catering

Service Now

Job description

PIMCO in Newport Beach, CA is seeking an Administrative Assistant to support multiple executives and teams. You will manage calendars, schedule meetings, arrange travel, process expenses, and help plan client events to ensure a seamless experience.

The ideal candidate has 5+ years of administrative support experience, strong MS Office skills, superb communication, and the discretion to handle confidential information while coordinating with internal and external stakeholders.