Executive Assistant

Confidential; Beverly Hills (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Confidential, a prestigious investment firm in Beverly Hills, seeks an Executive Assistant who is highly proactive and detail oriented to support senior professionals. The role requires discretion, excellent client service, and the ability to thrive in a fast-paced, high-touch environment.

Responsibilities include managing complex calendars, coordinating meetings, arranging conference rooms and catering, preparing materials, and anticipating scheduling needs to keep executives organized.

Qualifications

• 5+ years of experience in administrative or executive support, preferably in financial services or professional services.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Demonstrated discretion handling confidential information.

Responsibilities

• Manage complex calendars and coordinate internal and external meetings.
• Arrange conference rooms and catering, distribute meeting materials, and anticipate scheduling needs.
• Oversee domestic and international travel, including air, ground transportation, and hotel reservations.
• Prepare expense reports through Concur and maintain confidential documents/records.
• Screen calls, conduct research, and support special projects and events.
• Provide backup coverage for other administrative professionals; manage competing priorities.

Skills

Calendar management

Meeting coordination

Travel coordination

Expense reporting

Discretion

Executive support

Time management

Communication

Client service

Research

Tools

Concur

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

A prestigious investment firm in the Beverly Hills area is seeking a highly proactive and detail-oriented Executive Assistant to support senior professionals at their firm. This role is ideal for an experienced administrative professional who thrives in a fast-paced, high-touch environment and understands the importance of discretion, responsiveness, and exceptional client service. This person will manage complex calendars, coordinate internal and external meetings, arrange conference rooms and catering, distribute meeting materials, and proactively anticipate scheduling needs to ensure executives remain organized and on track throughout the day.

This role will also oversee all aspects of domestic and international business travel, including air, ground transportation, and hotel reservations, as well as preparing expense reports through Concur, answering and screening calls, maintaining confidential documents and records, conducting research, and supporting special projects and events. The position will also provide backup coverage for other administrative professionals, requiring flexibility, teamwork, and the ability to seamlessly manage competing priorities across the broader administrative team.

The ideal candidate will have 5+ years of experience in an administrative or executive support role, preferably within financial services or another professional services environment. Strong proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint, is required, along with excellent organizational, communication, and time-management skills. The successful candidate will demonstrate sound judgment, meticulous attention to detail, professionalism, and the ability to handle highly confidential information with discretion.

This role is onsite 5 days a week and requires flexibility for overtime.