Executive Assistant to the Co-COO

LGBT Great; Newport Beach (CA); On-site; USD 66,000 - 73,000; Full time

Job summary

PIMCO is seeking an experienced administrative professional to support our Co-Chief Operating Officer and senior executives. The role requires strong judgment, discretion, and the ability to manage complex calendars, travel, and confidential communications in a fast-paced global environment.

This five-day, in-office position in Newport Beach emphasizes partnership with other assistants, proactive workflow improvements, and continuous development to maximize executive time and effectiveness.

Qualifications

• Minimum 10 years of progressive administrative support experience.
• Minimum 5 years supporting C-suite or equivalent senior executives.
• Experience in financial services, asset management, or investment banking preferred.
• Bachelor’s degree preferred; Associate degree considered with equivalent experience.

Responsibilities

• Serve as a primary point of contact for executive administrative needs, providing high-quality, timely support.
• Operate as a trusted partner by anticipating needs, exercising sound judgment, and maintaining strict confidentiality.
• Act as a gatekeeper by triaging requests, managing access, escalating issues appropriately, and anticipating risks.
• Proactively manage highly complex, fast-changing calendars across multiple time zones.
• Coordinate internal, client, and board-level meetings, including last-minute changes.
• Arrange complex domestic and international travel, including detailed planning and contingency options.
• Reconcile and submit expense reports; support board-related expense processes where applicable.
• Provide backup coverage during absences, vacations, and peak periods.

Skills

Executive presence

Judgment & discretion

Stakeholder management

Meeting coordination

Multitasking & prioritization

Communication skills

Calender & inbox management

Education

Bachelor’s degree preferred

Associate degree considered

Tools

Outlook

PowerPoint

Word

Excel

Job description

PIMCO is seeking an experienced administrative professional to support our Co-Chief Operating Officer and senior executives. The role requires strong judgment, discretion, and the ability to manage complex calendars, travel, and confidential communications in a fast-paced global environment.

This five-day, in-office position in Newport Beach emphasizes partnership with other assistants, proactive workflow improvements, and continuous development to maximize executive time and effectiveness.