Senior Executive Assistant | Calendars, Events & Exec Support

Clean Energy Career; Newport Beach (CA); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

401K

Medical

Dental

Vision

Life

AD&D

Job summary

Clean Energy Career in Newport Beach, CA seeks an experienced Executive Assistant to support the CEO and senior leaders. You will manage calendars, arrange travel, prepare confidential documents, coordinate events, and handle vendor payments, requiring discretion and strong organizational skills.

Qualifications include a high school diploma or equivalent with 5+ years of related experience, proficiency in Microsoft Office and Excel, and excellent written and verbal communication.

Qualifications

• 5+ years of administrative support experience.
• Strong written and verbal communication.
• Excellent organizational and time-management skills.

Responsibilities

• Manage calendars and independently arrange and schedule appointments.
• Prepare memorandums outlining administrative procedures and monitor compliance.
• Arrange programs, events, meetings and conferences with facilities and hospitality needs.
• Act as the initial point of contact for the executive and maintain a professional demeanor.
• Screen incoming calls and determine priority for the executive.
• Prepare confidential correspondence, reports, and complex documents.
• Research and follow up on issues addressed to the executive and determine actions.
• Coordinate travel arrangements and manage expenses and reimbursements.
• Create and maintain organization charts and department materials.

Skills

Calendar management

Executive support

Event coordination

Travel planning

Vendor management

Budgeting and expenses

Microsoft Office

Excel

Education

High School Diploma

Tools

Database software

Job description

Clean Energy Career in Newport Beach, CA seeks an experienced Executive Assistant to support the CEO and senior leaders. You will manage calendars, arrange travel, prepare confidential documents, coordinate events, and handle vendor payments, requiring discretion and strong organizational skills.

Qualifications include a high school diploma or equivalent with 5+ years of related experience, proficiency in Microsoft Office and Excel, and excellent written and verbal communication.