Executive Assistant — Hybrid, Calendar & VIP Support

Hyundai Capital America; Irvine (CA); Hybrid; USD 64,000 - 96,000; Full time

Benefits offered by this job

Hybrid work arrangement

Vehicle perks

Health coverage

HSA contributions

401(k) with company match

Life and disability insurance

Wellbeing resources

Leadership & career development

Volunteer time off

Job summary

Hyundai Capital America in Irvine, CA is seeking an Executive Administrative Assistant to support senior executives with calendars, travel, and confidential communications. You will coordinate meetings, prepare materials, manage expense reporting, and ensure smooth office operations in a fast-paced environment.

The role requires 2–4 years of executive support experience, a high school diploma (bachelor’s preferred), and strong Microsoft Office skills.

Qualifications

• 2–4 years of executive support/administrative experience in a corporate setting or equivalent.
• High School Diploma required; Bachelor’s degree preferred.
• Exhibits sound judgment, discretion, and confidentiality when supporting senior executives.
• Strong verbal and written communication skills for professional interaction with executives and staff.
• Excellent organizational skills with the ability to manage multiple deadlines and tasks.

Responsibilities

• Manage executive calendars, travel arrangements, itineraries, and confidential materials.
• Coordinate internal and external meetings, events, and VIP logistics.
• Prepare executive correspondence, reports, and presentation materials; assist with expense reporting.
• Provide general office administrative support including data entry, filing, and document handling.
• Support special projects and cross‑functional administrative needs as required.

Skills

Verbal communication

Written communication

Microsoft Office

Time management

Collaboration

Education

High School Diploma

Bachelor’s degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Job description

Hyundai Capital America in Irvine, CA is seeking an Executive Administrative Assistant to support senior executives with calendars, travel, and confidential communications. You will coordinate meetings, prepare materials, manage expense reporting, and ensure smooth office operations in a fast-paced environment.

The role requires 2–4 years of executive support experience, a high school diploma (bachelor’s preferred), and strong Microsoft Office skills.