Executive Assistant NY and CA $75K – $90K

Merit Personnel & Consulting; New York (NY); Hybrid; USD 75,000 - 90,000; Full time

Job summary

A professional consulting firm is seeking an experienced Executive Assistant to manage administrative tasks and extensive travel arrangements. The ideal candidate is highly organized, has strong writing and communication skills, and a background in the financial services industry. Proficiency in Microsoft software, along with experience in calendar and expense management, is required for success in this role. The position offers a competitive salary range of $75K – $90K.

Qualifications

• Experience in Outlook calendar functions and handling multiple assignments.
• Two years+ experience in the financial services industry.
• Resourceful and able to prioritize effectively.

Responsibilities

• Perform administrative tasks such as expense reports, phone coverage, and travel coordination.
• Manage the calendar and arrange extensive travel.
• Assist in coordinating internal and external meetings.

Skills

Highly organized

Detail-oriented

Excellent technical skills

Strong writing skills

Excellent communication skills

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

SAP

Concur

Job description

Executive Assistant NY and CA $75K – $90K

Location: New York, NY and Newport Beach, CA

Job Description:

• Perform administrative tasks such asprocessingexpense reports, phone coverage, conference room booking, ordering supplies, travel coordination, check requests, etc.
• Extensive calendar management and heavy travel arrangements.
• Assist with coordinating internal and external scheduling of meetings.
• Maintenance of Conference calendar, conferencing materials coordination.
• Assume additional tasks and responsibilities as required; willingness to help across teams within the retail distribution team is required.

Qualifications:

• Highly organized, resourceful, detail-oriented person who is comfortable working both independently and within a team environment.
• Experience in Outlook calendar functions
• Experience in SAP and Concur is a PLUS
• Excellent in Microsoft software products including: Excel, PowerPoint and Word
• Able to handle multiple assignments; know how to prioritize
• Excellent technical skills; must be able to learn various software systems
• Self-motivated, personable and able to communicate effectively with senior professionals
• Strong writing and research skills.
• Two years+ experience working in the financial services industry
• Excellent (written and verbal) communication skills