Executive Assistant in West Chester- Up to 100k!

Beacon Hill; West Chester (Chester County); On-site; USD 80,000 - 100,000; Full time

Job summary

Beacon Hill is seeking a highly polished Executive Assistant in West Chester, PA to support a senior leader. You will manage complex calendars, coordinate domestic and international travel, prepare executive materials, and liaison with stakeholders.

This onsite role offers a 37.5‑hour week, with compensation up to $48/hour or $100,000 yearly depending on experience. Ideal candidates have 5+ years of EA experience, strong discretion, and excellent communication.

Qualifications

• 5+ years of Executive Assistant or high-level admin support.
• Experience supporting senior executives, ideally at the C-suite.
• Strong calendar management and travel coordination experience.
• Excellent written and verbal communication skills.
• Exceptional organizational skills with discretion and confidentiality.

Responsibilities

• Provide high-level administrative support to the Managing Director, including calendar management, meeting coordination, and correspondence.
• Manage complex executive schedules and prioritize competing demands.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Prepare, edit, and distribute reports, presentations, and other confidential executive materials.
• Build and maintain relationships with internal stakeholders, clients, vendors, and external partners.
• Track deadlines, follow up on action items, and ensure timely completion of key initiatives.
• Handle sensitive and confidential information with professionalism and discretion.
• Support a fast-paced team environment while managing multiple priorities and shifting deadlines.

Skills

5+ years of Executive Assistant exp

Calendar management

Travel coordination

Written/verbal communication

Discretion/confidentiality

Stakeholder liaison

Job description

Executive Assistant in West Chester- Up to 100k! (A1473861PHIKJC) West Chester, Pennsylvania

Salary: USD80000 - USD100000 per year

Our client, a well-established professional and real estate services firm in West Chester, is seeking a highly polished and proactive Executive Assistant to provide dedicated support to a senior leader. This individual will play a critical role in managing complex calendars, coordinating domestic and international travel, preparing executive-level materials, and serving as a key liaison between internal and external stakeholders.

About the Job:

• Provide high-level administrative support to the Managing Director, including calendar management, meeting coordination, and correspondence preparation.
• Manage complex executive schedules and proactively prioritize competing demands.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Prepare, edit, and distribute reports, presentations, and other confidential executive materials.
• Build and maintain strong working relationships with internal stakeholders, clients, vendors, and external partners.
• Track deadlines, follow up on action items, and ensure timely completion of key initiatives.
• Handle sensitive and confidential information with professionalism and discretion.
• Support a fast-paced team environment while managing multiple priorities and shifting deadlines.

About You:

• 5+ years of Executive Assistant or high-level administrative support experience.
• Proven experience supporting senior executives, ideally at the C-suite or Managing Director level.
• Strong calendar management and travel coordination experience.
• Excellent written and verbal communication skills.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Ability to work independently while collaborating effectively with internal teams.
• Professional demeanor with strong relationship-building skills.
• High level of discretion and confidentiality.

This onsiteopportunity is located inWest Chester, PA, and follows a 37.5 hour work week. This position offers an hourly rate up to $48.00, or an annual salary of $100,000, commiserate with experience. The ideal candidate is organized, adaptable, professional, and thrives in a high-touch executive support role. If you align with these qualities and are seeking your next opportunity within a well-established organization.