Senior Executive Assistant: Calendar, Travel & Exec Support

Piper Sandler Ltd.; New York (NY); On-site; USD 90,000 - 105,000; Full time

Benefits offered by this job

Competitive annual bonus

Generous PTO + 10 holidays

Professional development opportunities

Job summary

Piper Sandler Ltd. in New York City is seeking an Executive Assistant to support the Financial Services team. You will manage calendars, arrange travel, prepare correspondence, and act as a primary liaison with internal teams, clients, and partners.

This role requires discretion, superior time management, and the ability to multitask in a fast-paced environment. The package includes a competitive bonus, generous PTO and holidays, and opportunities for professional development.

Qualifications

• Ability to manage senior executives' calendars and travel itineraries with discretion.
• Experience coordinating domestic and international travel and meetings.
• Strong written and verbal communication skills in a confidential, fast-paced setting.

Responsibilities

• Manage the senior executive’s calendars, including scheduling meetings, dinners and events, ensuring that internal and client meetings are prioritized effectively.
• Arrange domestic and international travel itineraries and agendas with careful attention to ensure all necessary logistics are in place.
• Prepare correspondence, reports, presentations, engagement letters, invoices, and tracking sheets.
• Serve as primary point of contact between the senior executive and internal teams, clients, and external partners.
• Exercise discretion in time management, advise on priority issues, and ensure timely follow-up.
• Manage and track the executive’s expenses; process expense reports per policy.
• Contribute to CRM database by updating contact information, call notes, deal tracking, and distribution lists.
• Maintain discretion with confidential information and sensitive materials.
• Proficient with the Microsoft Office Suite; Concur experience a plus.
• Assist with additional administrative tasks as requested.

Skills

Calendar management

Travel coordination

Expense reporting

Communications

Confidentiality

Tools

Microsoft Office

Concur

CRM system

Job description

Piper Sandler Ltd. in New York City is seeking an Executive Assistant to support the Financial Services team. You will manage calendars, arrange travel, prepare correspondence, and act as a primary liaison with internal teams, clients, and partners.

This role requires discretion, superior time management, and the ability to multitask in a fast-paced environment. The package includes a competitive bonus, generous PTO and holidays, and opportunities for professional development.